Executive Assistant

Honu Services; Maryland; Sur place; USD 90 000 - 100 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision insurance

401(k)

PTO

Tuition reimbursement

Paid federal holidays

Résumé du poste

Tutulu, LLC is seeking an Executive Assistant to support senior Army leadership at Aberdeen Proving Grounds, MD. The role handles calendars, travel, correspondence, briefings, and stakeholder communications with high confidentiality and efficiency.

The ideal candidate has 5+ years in executive support, an active US security clearance, and proven ability to manage complex schedules and travel logistics for senior officials.

Qualifications

• Active Secret Clearance required.
• At least 5 years of executive admin support experience.
• Experience supporting senior Army leadership and priorities.
• Ability to manage complex calendars with high accuracy.
• Coordinate travel, prepare executive correspondence, and briefings.
• Prepare and review documents for government review and signature.
• Coordinate travel logistics, itineraries, and visit details.
• Support briefings, reports, and presentations, including archiving materials.
• Manage internal tasks, suspense items, and deliverables.
• Strong organizational skills and attention to detail.
• Excellent written/verbal communication; proficient in MS Office.

Responsabilités

• Manage senior leadership calendars and meetings.
• Coordinate travel arrangements and prepare itineraries.
• Draft and edit executive correspondence and documents.
• Facilitate communication between leadership and stakeholders.
• Support meetings, briefings, and leadership engagements.

Connaissances

Secret Clearance

Executive support

Calendar management

Travel coordination

Executive correspondence

Stakeholder communications

Briefings & presentations

Event logistics

Task & deadline tracking

MS Office

Discretion & confidentiality

Formation

Bachelor's degree in business/management/communications

Three+ years relevant experience/ training in lieu of degree

Outils

Microsoft Office Suite

Calendar management tools

Virtual meeting platforms

Description du poste

Overview

Position Title: Executive Assistant Location: Aberdeen Proving Grounds (APG), 6472 Integrity Ct , Maryland, 21005 Job Summary:

The Executive Assistant manages senior leadership calendars, meetings, travel, correspondence, briefings, and stakeholder communications while coordinating events, tracking priority requirements and deadlines, and ensuring daily activities are completed accurately, efficiently, and confidentially.

Skills/Experience Required:

• Active Secret Clearance
• At least 5 years of experience providing executive level administrative support.
• Provide exceptional administrative and operational support to senior Army leadership, enabling efficient management of daily activities and priorities.
• Manage complex calendars and schedule and coordinate meetings with a high degree of accuracy, responsiveness, and attention to detail.
• Demonstrated proficiency in coordinating travel and preparing executive correspondence.
• Synchronize and update events and activities for inclusion on leadership schedules.
• Prepare and review executive correspondence, memoranda, and other documents for correct formatting and administrative completeness before Government review and signature.
• Facilitate communication between leadership and internal and external stakeholders.
• Support travel arrangements, expense reporting, and logistics for senior officials, including coordinating travel, preparing itineraries, providing directions and location information, and coordinating visit details with organizations and installations.
• Assist with briefings, reports, and presentations, including coordinating, maintaining, and archiving presentation and briefing materials.
• Coordinate meeting, event, and engagement logistics, including scheduling and follow-on coordination for directorate-level and leadership engagements.
• Manage and track internal taskers, suspense items, requirements, and deliverables while balancing competing priorities.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple assignments simultaneously.
• Excellent written and verbal communication skills, including experience drafting and editing documents for senior leadership.
• Proficiency in Microsoft Office Suite, calendar management tools, and virtual meeting platforms.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Demonstrate proactive and independent problem-solving, sound judgment, discretion, and exceptional attention to detail to support effective decision-making and mission execution aligned with Army priorities and objectives.

Education/Certifications

• Bachelor’s degree in business administration, management, communications, or a related field is preferred
• Three or more years of relevant work experience and training may be considered in lieu of a degree

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Tutulu, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions.

Tutulu, LLC is an equal opportunity employer. Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement Tutulu, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tutulu, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $90,000.00 - USD $100,000.00 /Yr.