Senior Executive Assistant: Calendar, Travel & Projects

RBC; New York (NY); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Total Rewards Program with bonuses

Coaching and development opportunities

Collaborative, high-performing team

Job summary

RBC in New York, NY seeks an experienced Senior Executive Assistant to support senior leadership and manage complex calendars, travel, and meetings. The role involves coordinating domestic and international travel, expense reporting, and overseeing contingent workforce onboarding and offboarding.

You will create and edit presentations, assist with recruiting and IT/office requests, and lead ad hoc projects while maintaining discretion in handling confidential information.

Qualifications

• 5–7+ years supporting senior executives within the finance industry.
• Experience handling a wide range of administrative tasks with professionalism and independence.
• Excellent organizational skills, attention to detail, and time management.
• Able to handle confidential information with discretion.
• Strong written and verbal communication; proficient in Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide senior level administrative support to RBC US leadership.
• Maintain busy calendars and coordinate internal and external meetings.
• Manage scheduling across multiple stakeholders and travel arrangements.
• Organize events for executive team and external onsite meetings.
• Process expense reports and assist with pre-approval processes.
• Oversee Contingent Workforce Management (CWM) and SoW onboarding/offboarding.
• Assist with recruiting, staff onboarding, and system access provisioning.
• Create and edit spreadsheets and presentations for meetings.
• Lead ad hoc projects and provide backup coverage as needed.

Skills

Adaptability

Critical Thinking

Customer Service

Detail-Oriented

Financial Engineering

Financial Statement Analysis

Investments Analysis

Personal Development

Personal Initiative

Teamwork

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

RBC in New York, NY seeks an experienced Senior Executive Assistant to support senior leadership and manage complex calendars, travel, and meetings. The role involves coordinating domestic and international travel, expense reporting, and overseeing contingent workforce onboarding and offboarding.

You will create and edit presentations, assist with recruiting and IT/office requests, and lead ad hoc projects while maintaining discretion in handling confidential information.