Senior Executive Assistant | Executive Scheduler & Events

RBC Capital Markets, LLC; New York (NY); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Bonuses and benefits

Professional development

Dynamic, collaborative team

Job summary

RBC Capital Markets, LLC is seeking a seasoned Administrative professional to support senior executives in New York. The role will manage demanding calendars, coordinate internal and external meetings, and orchestrate domestic and international travel schedules.

You will handle expense reporting with policy compliance and serve as a subject matter expert on T&E and related procedures, while supporting onboarding/offboarding and ad hoc projects.

Qualifications

• Bachelor's degree or equivalent.
• 5–7+ years supporting senior executives in the finance industry.
• Experience handling a wide range of administrative and executive support tasks.
• Ability to work independently with a high level of professionalism.
• Excellent organizational skills and time management with attention to detail.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications and video conferencing platforms.

Responsibilities

• Provide senior level administrative support to RBC US leadership team.
• Maintain and coordinate busy calendars; arrange internal and external meetings.
• Manage complex scheduling across stakeholders.
• Organize and execute events for executive team and external onsite meetings.
• Arrange domestic and international travel agendas.
• Process expense reports and assist with pre-approval and policy adherence.
• Act as SME for T&E and other policies; assist with recruitment and onboarding/offboarding.
• Create and edit spreadsheets and presentations for meetings; handle printing and binding.
• Coordinate Contingent Workforce and SoW processes for the team; onboarding/offboarding contractors.
• Assist with technology requests, supplies, and miscellaneous queries.

Skills

Executive support

Calendar management

Meeting coordination

Travel planning

Expense processing

Confidentiality

Communication

Self-starter

Tech savvy

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Video conferencing (Webex/Zoom/Teams)

Job description

RBC Capital Markets, LLC is seeking a seasoned Administrative professional to support senior executives in New York. The role will manage demanding calendars, coordinate internal and external meetings, and orchestrate domestic and international travel schedules.

You will handle expense reporting with policy compliance and serve as a subject matter expert on T&E and related procedures, while supporting onboarding/offboarding and ad hoc projects.