Finance Administrative Specialist — Travel & Exec Support

RBC Capital Markets, LLC; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) with company-matching

Health, dental, vision insurance

Paid time off

Job summary

RBC Capital Markets, LLC is seeking an experienced administrative professional to support a finance team in New York. The role involves calendar management, travel logistics, expense processing, CRM data entry, and coordination of meetings and events.

The ideal candidate has 3–5 years in finance administration, a bachelor’s degree, and strong organizational and communication skills to thrive in a fast-paced environment.

Qualifications

• 3–5 years of administrative experience within the finance industry.
• Bachelor's degree or equivalent.
• Ability to work in a dynamic, fast-paced environment.
• High attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Maintain outlook calendars and coordinate meetings for team.
• Arrange and coordinate domestic and international travel agendas.
• Handle expense reports and ensure policy compliance.
• Act as SME for T&E and other policies and procedures.
• Produce and edit spreadsheets and presentations for internal/external meetings.

Skills

Communication

Data Entry

Detail-Oriented

Email Services

Office Administration

Presentation Software

Spreadsheet Software

Teamwork

Time Management

Word Processing Software

Education

Bachelor's degree or equivalent

Job description

RBC Capital Markets, LLC is seeking an experienced administrative professional to support a finance team in New York. The role involves calendar management, travel logistics, expense processing, CRM data entry, and coordination of meetings and events.

The ideal candidate has 3–5 years in finance administration, a bachelor’s degree, and strong organizational and communication skills to thrive in a fast-paced environment.