Senior Executive Assistant - Global Travel & Calendar Lead

HRB; New York (NY); On-site; USD 105,000 - 175,000; Full time

Benefits offered by this job

Complimentary daily lunch

Job summary

HRB, a boutique finance firm in Midtown, is seeking an experienced Executive Assistant to support a senior real estate executive and the investment team. The role requires proactive, polished professionals who can manage complex schedules, travel globally, and maintain discretion in a fast-paced environment.

Coordinate internal and external meetings, manage international travel logistics, and assist with reporting and materials.

Qualifications

• 7+ years of Executive Assistant experience, ideally within financial services or another fast-paced professional environment.
• Significant experience supporting senior executives and investment professionals strongly preferred.
• Extensive domestic and international travel coordination experience.
• Exceptional organizational and calendar management skills with outstanding attention to detail.
• Polished written and verbal communication skills with a strong client-service mentality.
• Calm, steady demeanor with the ability to navigate changing priorities and high-pressure situations.
• Highly proactive and able to anticipate needs without requiring significant direction.
• Strong judgment, discretion, and professionalism when handling confidential information.
• Collaborative, team-oriented personality with a positive and flexible attitude.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide high-level administrative support to a senior executive and broader investment team.
• Manage complex and ever-changing calendars, thoughtfully prioritizing meetings and resolving conflicts.
• Coordinate extensive domestic and international travel, particularly to Asia, including multi-leg itineraries, hotels, ground transportation, visas, and other logistics.
• Prepare detailed travel itineraries and proactively manage last-minute changes across multiple time zones.
• Coordinate internal and external meetings with clients, investors, and other senior-level stakeholders.
• Serve as a polished and professional point of contact for clients and external relationships.
• Prepare and process expense reports and maintain accurate records.
• Assist with meeting preparation, materials, conference logistics, and team-related projects.
• Anticipate the needs of the executive and team, proactively following up on outstanding items and ensuring nothing falls through the cracks.
• Partner with the broader administrative team and provide additional support as the business grows.

Skills

Calendar management

Travel coordination

Executive support

Client service

Communication

Discretion

MS Office

Tools

Outlook

Excel

PowerPoint

Word

Job description

HRB, a boutique finance firm in Midtown, is seeking an experienced Executive Assistant to support a senior real estate executive and the investment team. The role requires proactive, polished professionals who can manage complex schedules, travel globally, and maintain discretion in a fast-paced environment.

Coordinate internal and external meetings, manage international travel logistics, and assist with reporting and materials.