Executive Assistant I | Hybrid & Travel Coordination

KeyBank; New York (NY); Hybrid; USD 34,000 - 53,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

KeyBank is seeking an experienced executive assistant to support senior leadership in New York. The role focuses on calendar management, travel arrangements, and confidential administrative duties with a high level of professionalism.

You will handle scheduling, meeting coordination, and ready-to-use materials, while supporting HR processes and data reporting. Hybrid in-office work is expected with strong cross-functional collaboration.

Qualifications

• Minimum of 5 years supporting executive management.
• Strong skills in Word, Excel, PowerPoint, Outlook and Teams.
• Experience with Workday, CWT and Salesforce is preferred.
• Reliable, proactive and self-motivated with high discretion.
• Ability to engage with senior leadership and manage multiple priorities.

Responsibilities

• Provide executive administrative support for the leadership team and manage complex calendars and travel.
• Coordinate meetings, video conferences, and room arrangements, ensuring proper setup.
• Prepare meeting materials and facilitate information flow across teams.
• Handle confidential information with discretion and professionalism.
• Manage HR tasks including onboarding/offboarding, timecards, and expenses.
• Research, report, and present data to support decision-making.

Skills

Executive support

Calendar management

Travel coordination

Confidential handling

Communication

MS Office suite

Education

High School Diploma

Tools

Word

Excel

PowerPoint

Outlook

Microsoft Teams

Workday

CWT travel system

Salesforce

Job description

KeyBank is seeking an experienced executive assistant to support senior leadership in New York. The role focuses on calendar management, travel arrangements, and confidential administrative duties with a high level of professionalism.

You will handle scheduling, meeting coordination, and ready-to-use materials, while supporting HR processes and data reporting. Hybrid in-office work is expected with strong cross-functional collaboration.