Executive Assistant to Senior Leaders

CIBC; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

401(k)

Wellbeing support

MomentMakers recognition program

Vacation / Paid time off

Holidays

Banking benefits

Job summary

CIBC is seeking an Executive Assistant in New York to provide high-level administrative support to senior members of the US Corporate & Investment Banking Team. The role requires exceptional organizational, communication, and presentation skills to interact with senior executives and high-level clients.

The successful candidate will manage complex calendars, travel, expenses, and events while coordinating with IT and cross-functional teams to ensure smooth operations.

Qualifications

• Minimum of 5+ years of Executive Administrative experience in a fast-paced corporate environment.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to manage multiple priorities with good judgment and discretion.
• Excellent organizational and communication skills, with tact, diplomacy and confidentiality.
• Strong interpersonal and customer relationship management skills.
• Self-starter who can work independently and with cross-functional teams.
• Strong technical skills to support office equipment.
• Willingness to adapt to changing tools and processes.
• Collaborative team player who drives results.

Responsibilities

• Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors.
• Handle priority changes with good judgment, discretion and diplomacy, and execute administrative decisions with excellence.
• Greet visitors, arrange client meetings, and organize catering orders within budget.
• Direct department inquiries to appropriate teams in a professional manner.
• Plan department events including catering, attendee lists, vendors, and orders within budget.
• Coordinate onboarding and offboarding with IT and assist with IT access.
• Maintain office supplies, pitch books, stationery, and business cards.
• Collaborate with assistants from multiple teams across the firm.

Skills

Executive Admin

MS Office

Multitasking

Discretion & diplomacy

Communication

Travel coordination

Tools

ServiceNow

Job description

CIBC is seeking an Executive Assistant in New York to provide high-level administrative support to senior members of the US Corporate & Investment Banking Team. The role requires exceptional organizational, communication, and presentation skills to interact with senior executives and high-level clients.

The successful candidate will manage complex calendars, travel, expenses, and events while coordinating with IT and cross-functional teams to ensure smooth operations.