Senior Executive Assistant – Calendar, Travel & Liaison

Washington University in St. Louis; St. Louis (MO); On-site; USD 41,000 - 66,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Transit benefits

Job summary

Washington University in St. Louis is seeking a high-level administrative professional to support senior leaders such as the Provost, Executive Vice Chancellor or Dean.

The role requires discretion, strong judgment and the ability to coordinate complex schedules and materials across academic, research and outreach programs. The position entails supervising office staff, arranging travel, processing financial documents, and preparing briefing materials to ensure timely, high-quality results for

Qualifications

• High school diploma or equivalent required.
• Administrative experience and office management background desired.
• Bachelor's degree preferred for advancement.

Responsibilities

• Manage executive calendars, schedule, prioritize meetings and prepare back-up materials.
• Act as liaison between leadership, departments, and community; respond on executive’s behalf as needed.
• Oversee daily administrative operations and supervise staff.
• Coordinate travel arrangements and reimbursements in the university system.
• Prepare confidential correspondence and briefing materials for meetings and events.
• Handle invoices, purchase orders, and other financial documents with accuracy.

Skills

Adaptability

Administrative Support

Calendar Management

Confidentiality

Detail-Oriented

Diplomatic Approach

Editing Text

Flexible Mindset

Interpersonal Relationships

Leadership

Management Practices

Microsoft Office

Office Management

Oral Communications

Personal Initiative

Proactive Planning

Project Coordination

Project Development

Project Tracking

Self-Organization (Business)

Sound Judgment

Stress Management

Understanding Problems

Working Independently

Education

Bachelor's degree

High school diploma or equivalent

Job description

Washington University in St. Louis is seeking a high-level administrative professional to support senior leaders such as the Provost, Executive Vice Chancellor or Dean.

The role requires discretion, strong judgment and the ability to coordinate complex schedules and materials across academic, research and outreach programs. The position entails supervising office staff, arranging travel, processing financial documents, and preparing briefing materials to ensure timely, high-quality results for