Academic Admin Coordinator: Scheduling & Faculty Support

Washington University in St. Louis; St. Louis (MO); On-site; USD 27,000 - 41,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

Tuition coverage

Job summary

Washington University in St. Louis seeks an Administrative Coordinator to serve as the primary administrative support for an academic department and as part of the Arts & Sciences Administrative Cluster.

You will collaborate with fellow coordinators to assist faculty, students, and staff in teaching and research activities. The role includes scheduling, travel coordination, event planning, and website/content maintenance, with opportunities to support multiple departments and programs.

Qualifications

• High school diploma or equivalent.
• Bachelor’s degree preferred; relevant experience considered.
• Administrative experience of 2 years or more.
• No special certifications required.

Responsibilities

• Support Department Leadership: schedule meetings, coordinate facilities, assemble dossiers.
• Faculty support: travel arrangements, meetings, and office support.
• General office support: correspondence, visitors, inquiries, and records.
• Event planning: seminars, conferences, guest lectures, receptions.
• Web/communication: maintain websites, newsletters, publications.
• Academic and student support: course data management and program support.

Skills

Computer applications

Computer literacy

Detail-oriented

Interpersonal communication

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office procedures

Organizing

Software program

Education

High school diploma

Bachelor's degree

Job description

Washington University in St. Louis seeks an Administrative Coordinator to serve as the primary administrative support for an academic department and as part of the Arts & Sciences Administrative Cluster.

You will collaborate with fellow coordinators to assist faculty, students, and staff in teaching and research activities. The role includes scheduling, travel coordination, event planning, and website/content maintenance, with opportunities to support multiple departments and programs.