Senior Executive Assistant: Calendars, Travel & Liaison

School of Medicine; Palo Alto (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support with minimal supervision. Anticipate the needs of senior-level manager or chair and proactively solve problems and independently handle issues.

May lead other administrative staff, coordinate calendars, manage travel, prepare reports, and serve as liaison with internal and external stakeholders in a fast-paced environment.

Qualifications

• High school diploma and five years of relevant experience or combination of education and relevant experience.
• Advanced computer skills and experience with office software and email applications.
• Excellent verbal and written communication, editing and proofreading.
• Excellent planning and organizational skills.
• Ability to take initiative and ownership of projects.
• Maintain confidentiality and handle sensitive issues with professionalism.
• Ability to multi-task, adapt to changing priorities and meet deadlines.

Responsibilities

• Plan and schedule complex calendars with limited or no consultation; resolve conflicts.
• Prioritize and manage administrative needs and keep supervisor informed.
• Serve as liaison to internal and external constituencies; screen correspondence and calls.
• Coordinate logistics for meetings and events with internal and external stakeholders.
• Prepare reports, presentations, and documentation; conduct independent research as needed.
• Manage complex business travel in compliance with policies.
• Anticipate deadlines and track action items; supervise staff if required.

Skills

Communication skills

Organizational skills

Initiative

Discretion

Professionalism

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Job description

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support with minimal supervision. Anticipate the needs of senior-level manager or chair and proactively solve problems and independently handle issues.

May lead other administrative staff, coordinate calendars, manage travel, prepare reports, and serve as liaison with internal and external stakeholders in a fast-paced environment.