Senior Executive Assistant & Calendar Manager

Hawaii Public Schools; Honolulu, Northern (HI, KY); Hybrid; USD 41,000 - 68,000; Full time

Job summary

The Hawaii State Department of Education seeks a Private Secretary I, SR-20, to provide high-level administrative support to an administrator. Responsibilities include managing calls and visitors, scheduling conferences, handling mail and records, preparing meeting materials, and ensuring timely follow-up actions.

Strong typing, filing, and communication skills are essential. Qualification requirements include multi-year clerical experience with secretarial duties and the ability to handle

Qualifications

• Two years of progressively responsible typing, stenographic and/or substantive clerical work experience with knowledge of office procedures.
• Three years of progressively responsible typing, stenographic and/or substantive clerical work experience demonstrating ability to perform secretarial duties.
• Substitutions allow combination of experience and education to meet requirements.

Responsibilities

• Receive calls and determine urgency and routing of inquiries.
• Arrange conferences, prepare background materials and summaries for meetings.
• Manage mail, records and follow-up on action items to ensure timely responses.
• Review outgoing correspondence for accuracy and policy compliance; flag deviations.

Skills

General Exp

Specialized Clerical Exp

Secretarial Exp

Substitutions Allowed

Education Substitutions

Job description

The Hawaii State Department of Education seeks a Private Secretary I, SR-20, to provide high-level administrative support to an administrator. Responsibilities include managing calls and visitors, scheduling conferences, handling mail and records, preparing meeting materials, and ensuring timely follow-up actions.

Strong typing, filing, and communication skills are essential. Qualification requirements include multi-year clerical experience with secretarial duties and the ability to handle