Senior Administrative Secretary

Hawaii State Department of Education; Honolulu (HI); On-site; USD 41,000 - 49,000; Full time

Job summary

Hawaii State Department of Education seeks a Secretary II to support a busy office in Honolulu. The role handles greeting visitors, telephones, file management, correspondence, and basic accounting tasks in alignment with office procedures.

As a qualified candidate you bring strong English, clerical skills, and the ability to organize records, schedule appointments, prepare routine documents, and assist senior staff with confidential information under supervision.

Qualifications

• General Clerical Experience: reading and understanding instructions; basic English grammar and arithmetic.
• Specialized Clerical Experience: typing, stenographic tasks, filing, correspondence, and use of office equipment.
• Substitutions: high school plus courses may substitute for some experience.
• Education for Experience: certain clerical curricula can substitute for experience.

Responsibilities

• Greet visitors and answer phones, refer calls and take messages.
• Open and route mail, prepare routine correspondence and verify accuracy.
• Maintain subject/alpha/chronological files and manage records on request.
• Procure supplies and services through agency channels.
• Consult manuals and sources to obtain information.
• Assign facilities, vehicles, or equipment as needed for efficiency.
• Relay messages and instructions to staff.

Skills

English grammar

Arithmetic

Reading comprehension

Writing clearly

Education

High school diploma

Secretarial/clerical curriculum certificate

Tools

Office equipment

Job description

Hawaii State Department of Education seeks a Secretary II to support a busy office in Honolulu. The role handles greeting visitors, telephones, file management, correspondence, and basic accounting tasks in alignment with office procedures.

As a qualified candidate you bring strong English, clerical skills, and the ability to organize records, schedule appointments, prepare routine documents, and assist senior staff with confidential information under supervision.