Executive Secretary & Calendar Management Specialist

Hawaii State Department of Education; Honolulu (HI); On-site; USD 49,000 - 66,000; Full time

Job summary

Hawaii State Department of Education seeks a Private Secretary I, SR-20 to support an executive through clerical and administrative tasks. You will handle calls, schedule meetings, draft letters, and coordinate conferences in a fast-paced office setting.

Applicants should have demonstrated clerical or secretarial experience, including typing or stenography, and be proficient with standard office equipment. Substitutions of education for experience are allowed per the posting.

Qualifications

• General Experience: 0.5 year of tasks showing English grammar, spelling and arithmetic.
• Specialized Clerical Experience: 2 years of typing, stenographic and/or clerical work.
• Secretarial Experience: 3 years of secretarial duties and admin support.
• Substitutions Allowed: combinations of work and education may satisfy requirements.
• Education substitutions: high school, community college credits or university coursework may substitute.

Responsibilities

• Handle calls and greet visitors, directing to the official as needed.
• Arrange conferences, prepare materials and summaries for meetings.
• Process mail and maintain control records; follow up on actions.
• Review outgoing correspondence for accuracy and policy adherence.
• Maintain official's calendar and schedule appointments and conferences.

Skills

English grammar

Spelling

Arithmetic

Clerical experience

Secretarial duties

Education

High school diploma with basic English/arithmetic

Secretarial or clerical curriculum degree

University credits substitution for experience

Tools

Typewriter

Word processor

Shorthand/Stenotype

Job description

Hawaii State Department of Education seeks a Private Secretary I, SR-20 to support an executive through clerical and administrative tasks. You will handle calls, schedule meetings, draft letters, and coordinate conferences in a fast-paced office setting.

Applicants should have demonstrated clerical or secretarial experience, including typing or stenography, and be proficient with standard office equipment. Substitutions of education for experience are allowed per the posting.