Senior Executive Assistant: Billing & Multi-Exec Support

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 60,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

PTO

Wellness reimbursement

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Senior Executive Assistant to support multiple executives at a leading consulting firm. This role blends complex administrative duties with billing coordination, document management, and project support.

You will manage calendars, travel, meetings, and client-facing materials in a fast-paced, professional services environment, ensuring accuracy and exceptional service with a hybrid schedule (three days onsite per week).

Qualifications

• 3-7+ years of Executive Assistant, Administrative Assistant, or related support experience.
• Associate's degree required; Bachelor's degree preferred.
• Experience supporting multiple executives simultaneously in a professional services setting.
• Strong Microsoft Office proficiency (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication abilities.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines effectively.

Responsibilities

• Provide administrative support to 5+ executives and consulting professionals.
• Manage complex calendars, scheduling, travel arrangements, and expense reports.
• Coordinate client meetings, internal meetings, and special events.
• Assist with monthly billing processes, including proofreading billing narratives and tracking accounts receivable.
• Review engagement letters, conflict checks, and project documentation.
• Create, organize, and maintain project files, records, and administrative systems.
• Prepare correspondence, reports, presentations, and client-facing materials.
• Proofread documents and ensure the highest level of accuracy and quality control.
• Coordinate project setup, closure, and document management processes.

Skills

Calendar management

Travel coordination

Expense reports

Client meetings

Communication

Project management

Attention to detail

Problem solving

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

Beacon Hill Staffing Group, LLC is seeking a highly organized Senior Executive Assistant to support multiple executives at a leading consulting firm. This role blends complex administrative duties with billing coordination, document management, and project support.

You will manage calendars, travel, meetings, and client-facing materials in a fast-paced, professional services environment, ensuring accuracy and exceptional service with a hybrid schedule (three days onsite per week).