Senior Administrative Assistant – Hybrid Exec Support & Travel

Beacon Hill Staffing Group, LLC; Boston (MA); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical and dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill Staffing Group, LLC in Boston, MA, is seeking an Administrative Assistant for a hybrid role. The position supports senior leaders in a global investment management/financial services organization. The assignment runs 6+ months, starting 9/21, with potential for future opportunities.

Standard hours are 8:30 AM to 5:00/5:30 PM with flexible lunch. Onsite Mon‑Thu, Fri remote. The role demands calendar management, travel coordination, expense reporting, and high‑level professionalism,

Qualifications

• Corporate administrative or professional office experience preferred.
• College degree and/or equivalent relevant work experience.
• Strong organizational and multitasking abilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to build collaborative relationships across departments and leadership levels.
• Strong project coordination skills with attention to detail.
• Professionalism, discretion, and sound judgment handling confidential information.
• Team‑oriented mindset with flexibility to support a variety of administrative functions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support including calendar management, phone coverage, correspondence, meeting notes, expense reporting, invoice processing, subscriptions, and contract tracking.
• Coordinate meetings, team events, onsite activities, and department outings.
• Arrange domestic and international travel.
• Interact professionally with employees across all levels of the organization.
• Handle confidential and time‑sensitive information with discretion.
• Track tasks and support major projects and departmental initiatives.
• Provide backup support to other administrative assistants and reception functions as needed.
• Assist with presentations, meeting materials, and follow‑up activities.

Skills

Strong organizational abilities

Multitasking abilities

Excellent verbal and written skills

Interpersonal communication

Cross‑department collaboration

Project coordination

Discretion with confidential info

Team‑oriented mindset

Education

College degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill Staffing Group, LLC in Boston, MA, is seeking an Administrative Assistant for a hybrid role. The position supports senior leaders in a global investment management/financial services organization. The assignment runs 6+ months, starting 9/21, with potential for future opportunities.

Standard hours are 8:30 AM to 5:00/5:30 PM with flexible lunch. Onsite Mon‑Thu, Fri remote. The role demands calendar management, travel coordination, expense reporting, and high‑level professionalism,