Executive Assistant to Legal Team - Hybrid

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 69,000 - 115,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with match

PTO & holidays

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Executive Assistant to support a growing Legal team in Parsippany, NJ. This high-touch role manages calendars, billing, and cross-functional initiatives with a hybrid schedule (Mon-Thu onsite, Fri remote).

You will coordinate travel, prepare meetings, and liaise with outside counsel and Finance, ensuring accurate invoicing and budgeting support. Bachelor’s degree required; 5+ years of related experience preferred.

Qualifications

• 5+ years of Executive Assistant, Legal Assistant, Administrative Assistant, or related support experience.
• Bachelor's degree required.
• Legal experience helpful but not required.

Responsibilities

• Provide executive and administrative support to a team of senior attorneys.
• Manage complex calendars, scheduling, meeting coordination, and travel arrangements.
• Coordinate domestic travel logistics, itineraries, and meeting preparation.
• Review, process, and submit legal invoices in accordance with company billing guidelines.
• Serve as a liaison between outside counsel, law firms, Finance, and internal stakeholders regarding billing and administrative matters.
• Assist with departmental budgeting, expense processing, and financial tracking.
• Support attorney-led projects, regulatory tracking, and departmental initiatives.
• Monitor email correspondence and help prioritize incoming requests and communications.
• Maintain organized records, databases, and legal documentation.
• Partner with internal teams, attorneys, and administrative professionals across the organization.
• Assist with special projects and additional legal department support as needed.

Skills

Calendar management

Travel coordination

Administrative support

Google Workspace

Communication

Independent work

Legal support awareness

Education

Bachelor's degree

Tools

Google Workspace

Job description

Beacon Hill Staffing Group, LLC is seeking a highly organized Executive Assistant to support a growing Legal team in Parsippany, NJ. This high-touch role manages calendars, billing, and cross-functional initiatives with a hybrid schedule (Mon-Thu onsite, Fri remote).

You will coordinate travel, prepare meetings, and liaise with outside counsel and Finance, ensuring accurate invoicing and budgeting support. Bachelor’s degree required; 5+ years of related experience preferred.