Senior Executive Assistant

REQ Solutions; New York (NY); Hybrid; USD 90,000 - 140,000; Full time

Job summary

REQ Solutions is seeking a highly experienced Senior Executive Assistant to provide top-tier support to a C-Suite executive in a complex banking and financial services setting. This is a full-time permanent role with a hybrid New York, NY arrangement (4 days in office, 1 day remote).

The candidate will manage complex calendars, travel, board materials, governance documentation, and sensitive correspondence while coordinating with regulators, legal teams, and external stakeholders.

Qualifications

• 10–15 years of senior-level executive administrative experience in banking or highly regulated environments.
• Experience supporting C-Suite executives and Board activities including governance materials.
• Familiarity with regulatory bodies such as FINRA and SEC; strong communication and discretion.

Responsibilities

• Serve as gatekeeper and strategic administrative partner to a C-Suite executive.
• Manage complex calendars, travel, meetings, and confidential correspondence.
• Support Board meetings: agendas, presentations, briefing materials, and logistics.
• Prepare governance materials, governance documentation, and records management.
• Coordinate with executives, Board members, legal teams, regulators, and external stakeholders.
• Assist with regulatory matters and interactions with financial regulators.

Skills

Executive support

Calendar management

Stakeholder management

Discretion & confidentiality

Governance coordination

Education

Bachelor's degree

Notary Public license

Tools

Microsoft Office / Outlook

Job description

Job Title: Senior Executive Assistant

Nature of role: Full-time Permanent (Direct Placement)

Location: Hybrid for New York, NY (4d office, 1d remote)

Attractive Salary + Benefits + Bonus

Summary:

We are seeking a highly experienced Senior Executive Assistant to provide high-level support to a C-Suite executive in a complex banking/financial services environment.

Key Responsibilities:

• Serve as a trusted gatekeeper and strategic administrative partner to a C-Suite executive.
• Manage complex calendars, priorities, domestic/international travel, meetings, and confidential correspondence.
• Support Board of Directors meetings, including agendas, presentations, talking points, briefing materials, and meeting logistics.
• Prepare and proofread executive presentations, reports, correspondence, and governance materials.
• Coordinate with senior executives, Board members, legal teams, regulators, and external stakeholders.
• Support corporate governance and regulatory matters, including interactions involving agencies such as FINRA, SEC, and other financial regulators.
• Assist with Board elections, governance documentation, Board portals, records management, and special executive projects.
• Manage expenses, invoices, vendor agreements, subscriptions, and other departmental administrative functions.
• Exercise exceptional judgment, discretion, confidentiality, and proactive problem-solving in a fast-paced environment.

Required Qualifications:

• 10–15 years of senior-level executive administrative experience, preferably within banking, financial services, or another highly regulated institution.
• Proven experience supporting C-Suite executives and/or senior leadership.
• Hands‑on experience supporting Board meetings, agendas, presentations, and governance activities.
• Experience working with regulatory/government entities; familiarity with FINRA, SEC, or similar financial regulators strongly preferred.
• Exceptional communication, organization, calendar management, prioritization, and relationship‑management skills.
• Strong Microsoft Office/Outlook skills and ability to handle confidential information with discretion.
• Notary Public license preferred.
• Ability to work effectively with Board members, executives, clients, regulators, and other senior stakeholders