Senior Executive Administrative Partner

Baker Tilly; Pasadena (CA); Hybrid; USD 43,000 - 60,000; Full time

Job summary

Baker Tilly in Pasadena, CA is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and leadership teams within a defined geography.

The role covers complex scheduling, executive travel, confidential information handling, and coordination of onsite and virtual meetings, with an emphasis on maintaining executive time and clear communications.

Qualifications

• High School Diploma or GED required; Associate's degree preferred.
• 1+ years relevant experience required; 5-8 years preferred.
• Advanced organizational and priority management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
• Project coordination capability, including task tracking and document management.

Responsibilities

• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities; create briefing packets and prep materials.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive information; support leader messaging. Assist with client deliverables and engagement setup.
• Stakeholder Coordination & Meeting Support: Manage onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows
• Perform other duties as required and assigned.

Skills

Calendaring

Executive support

Travel planning

Communication

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

Baker Tilly in Pasadena, CA is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and leadership teams within a defined geography.

The role covers complex scheduling, executive travel, confidential information handling, and coordination of onsite and virtual meetings, with an emphasis on maintaining executive time and clear communications.