Senior Executive Scheduling & Travel Partner

Baker Tilly US; Dallas (TX); On-site; USD 56,000 - 82,000; Full time

Job summary

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and firm leaders within a defined geography. This in-person role supports onsite leadership needs and cross-functional growth initiatives.

Key duties include calendar management, complex travel planning, expense handling, and confidential communications. The role demands strong organization, discretion, and the ability to coordinate meetings and projects across stakeholders.

Qualifications

• High school diploma or GED required or equivalent.
• 0-1 year(s) of relevant experience required, 5 to 8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
• Project coordination capability with task tracking and stakeholder follow-ups.

Responsibilities

• Dual role supporting both office operations and administrative leadership support.
• Manage complex calendars; triage incoming requests; align scheduling with leader priorities.
• Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions.
• Draft correspondence, talking points, and presentation materials; manage sensitive information; support leader messaging.
• Assist with client deliverables and engagement setup, including vendor/due diligence forms and billing assistance.
• Coordinate onsite and virtual meetings, boardroom logistics, AV, catering, visitors, and events.
• Track tasks, gather status updates, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Skills

Executive presence

Strong written and verbal communicate

Project coordination

Logistics management

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

PowerPoint

Teams

SharePoint

Virtual meeting tools

Job description

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and firm leaders within a defined geography. This in-person role supports onsite leadership needs and cross-functional growth initiatives.

Key duties include calendar management, complex travel planning, expense handling, and confidential communications. The role demands strong organization, discretion, and the ability to coordinate meetings and projects across stakeholders.