Senior Executive Support & Operations Partner

Baker Tilly Advisory Group, LP; Portland (ME); Hybrid; USD 34,000 - 56,000; Full time

Job summary

Baker Tilly Advisory Group, LP is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and leadership teams across a defined geography. The role involves complex scheduling, travel management, confidential communications, and producing client deliverables in a hybrid capacity.

Geographically aligned responsibilities may include onsite and virtual leadership meetings, boardroom logistics, and cross-functional coordination.

Qualifications

• High School Diploma or GED required; Associate’s degree preferred; 1+ years relevant experience required; 5-8 years preferred.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
• Project coordination capability, including task tracking, stakeholder follow-ups, and managing supporting documents.
• Ability to operate effectively in a matrixed and evolving organization, balancing firm standards with leader-specific needs.
• Able to work overtime as requested during peak seasons.

Responsibilities

• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities; create briefing packets and prep materials.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions.
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging.
• Assist with the production of client deliverables, including client reports.
• Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance.
• Stakeholder Coordination & Meeting Support: For geo support: managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Skills

Organizational skills

Communication

Discretion

Microsoft Office

Executive presence

Education

High School Diploma or GED

Associate's degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Teams

SharePoint

Job description

Baker Tilly Advisory Group, LP is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and leadership teams across a defined geography. The role involves complex scheduling, travel management, confidential communications, and producing client deliverables in a hybrid capacity.

Geographically aligned responsibilities may include onsite and virtual leadership meetings, boardroom logistics, and cross-functional coordination.