Senior Executive Support & Travel Coordinator

bakertilly; Bridgeport (WV); On-site; USD 52,000 - 78,000; Full time

Job summary

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and firm leaders in a defined geography. This in-person role supports onsite leadership needs, executive interactions, and market growth.

This role involves complex scheduling, travel management, confidential communications, client deliverables, and cross-functional coordination. Strong MS Office skills and discretion are essential for success in this role.

Qualifications

• High school diploma or GED required; high school diploma preferred.
• 0-1 year(s) of relevant experience required, 5 to 8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minima

Responsibilities

• Dual role supporting both office operations and administrative leadership support.
• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions; highly prominent in geo support.
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging. Assist with the production of client deliverables, including client reports. Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance.
• Stakeholder Coordination & Meeting Support: For geo support: onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs. For queue support: schedule onsite and virtual meetings and coordinate materials across stakeholders.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Job description

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and firm leaders in a defined geography. This in-person role supports onsite leadership needs, executive interactions, and market growth.

This role involves complex scheduling, travel management, confidential communications, client deliverables, and cross-functional coordination. Strong MS Office skills and discretion are essential for success in this role.