Senior Executive Administrative Lead

Chevron Corporation; Houston (TX); On-site; USD 55,000 - 82,000; Full time

Benefits offered by this job

Relocation not offered

Job summary

Chevron Corporation in Houston, Texas, is seeking a Lead Administrative Assistant to partner with the BAEC Leadership Team and HQ staff. This role provides confidential, proactive support, coordinating calendars, travel, events, and office operations to enable leadership effectiveness.

The successful candidate will manage complex duties, communicate professionally, and maintain discretion while delivering outstanding customer experiences across domestic and international schedules.

Qualifications

• High School Diploma or equivalent.
• Proficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint).
• Proficient with CTREX.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently, manage multiple priorities, and adapt to changing needs.
• Ability to keep information organized and confidential.

Responsibilities

• Coordinate executive calendars, meetings, travel, expenses, and virtual collaboration.
• Prioritize requests based on business needs while staying flexible.
• Handle confidential information with professionalism and discretion.
• Coordinate domestic and international travel, itineraries, transportation, visa support, and related logistics.
• Identify and resolve travel-related issues to ensure seamless leadership travel execution.
• Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination and cost management.
• Coordinate meeting logistics, materials, and technology requirements for professional execution.
• Ensure a professional experience for internal and external visitors, including executives and partners.
• Coordinate visitor access, workspace arrangements, and on-site support as needed.
• Maintain distribution lists and support administration of Teams, SharePoint, intranet and collaboration tools.
• Develop relationships with administrative networks and partners to facilitate execution and problem resolution.
• Partner with CRE, IT, and other teams to address office, equipment, facilities, and access needs.
• Coordinate office space planning, floor plan updates, workspace setup, and moves with CRE.
• Ensure office and event supplies are maintained and available.
• Manage departmental purchases and reconcile P-card expenses on time.
• Monitor expenditures for events and services and identify cost-saving opportunities.
• Coordinate onboarding/offboarding, including equipment and system access.
• Support a positive employee experience through coordination and communication.
• Serve as backup for executive administrative support during vacations or peak periods.

Skills

Multitasking

Verbal and written communication

Confidential information handling

Independent work

Adaptability

Customer service

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

CTREX

Job description

Chevron Corporation in Houston, Texas, is seeking a Lead Administrative Assistant to partner with the BAEC Leadership Team and HQ staff. This role provides confidential, proactive support, coordinating calendars, travel, events, and office operations to enable leadership effectiveness.

The successful candidate will manage complex duties, communicate professionally, and maintain discretion while delivering outstanding customer experiences across domestic and international schedules.