Lead Administrative Assistant

Chevron; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

Chevron is seeking a Lead Administrative Assistant to support the BAEC Leadership Team and Houston-based headquarters staff in a trusted, confidential capacity. The role emphasizes proactive organization, anticipation of needs, and seamless day-to-day coordination to bolster leadership effectiveness.

Responsibilities include calendar management, travel logistics, meeting and event coordination, visitor support, and collaboration with CRE, IT, and other functions to address facilities and access

Qualifications

• Proficient with Microsoft Office applications.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate executive calendars, meeting logistics, travel arrangements, and expense reporting.
• Prioritize requests based on business needs in a dynamic environment.
• Coordinate domestic and international travel, itineraries, visas, and related logistics.
• Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination and vendor engagement.
• Provide professional visitor support for executives and partners.

Skills

Microsoft Office

Verbal & written comms

Multi-tasking

Discretion & confidentiality

Team support

Education

High School Diploma

Tools

CTREX

Microsoft Office Suite

Job description

Chevron is accepting online applications for the Lead Administrative Assistant positionthrough 11, 12, 2026 at 11:59 p.m. CST.

The Lead Administrative Assistant serves as a trusted partner to the BAEC Leadership Team and Houston-based headquarters staff, providing proactive, confidential, and high-quality administrative support.

Reporting to the BAEC Executive Advisor and working closely with the BAEC Executive Assistant, this role enables leadership effectiveness through exceptional organization, anticipation of needs, and seamless coordination of day-to-day operations. The successful candidate will demonstrate strong judgment, professionalism, discretion, and a commitment to delivering an outstanding customer experience while helping the organization operate efficiently and effectively.

Responsibilities for this position may include but are not limited to:

Executive and Administrative Support

• Coordinate and optimize executive calendars, meeting logistics, travel arrangements, expense reporting, and virtual collaboration tools to maximize leadership effectiveness.
• Prioritize requests and activities based on business and leadership needs while maintaining flexibility in a dynamic environment.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

Travel and Logistics Management

• Coordinate domestic and international travel, including itineraries, transportation, visa support, and related logistics.
• Proactively identify and resolve travel-related issues to ensure seamless execution of leadership travel plans.

Meeting and Event Coordination

• Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination, catering, vendor engagement, contracts, and cost management.
• Coordinate meeting logistics, materials, and technology requirements to ensure professional and efficient execution.

Executive Visitor and Stakeholder Support

• Ensure a professional and seamless experience for internal and external visitors, including company executives, partners, and government officials.
• Coordinate visitor access, workspace arrangements, meeting logistics, and on-site support as needed.

Collaboration and Organizational Support

• Maintain department distribution lists and support administration of Teams, SharePoint, intranet, and other collaboration platforms.
• Develop and maintain effective working relationships with administrative networks, business partners, and support organizations to facilitate efficient execution and problem resolution.
• Partner with Corporate Real Estate (CRE), Information Technology (IT), and other support teams to address office, equipment, facilities, and access-related needs.

Office and Facilities Management

• Coordinate office space planning, floor plan updates, workspace setup, and office moves in partnership with CRE.
• Ensure office and event supplies are maintained and available to support business operations.

Financial and Procurement Support

• Manage departmental purchases and reconcile P-card expenses accurately and within required timelines.
• Monitor expenditures associated with events and services and identify opportunities for cost optimization.

Employee and Contractor Support

• Coordinate onboarding and offboarding activities, including equipment, SmartBadges, workspace arrangements, and system access.
• Support a positive employee experience through effective coordination and communication.

Team Support

• Serve as a backup resource for executive administrative support, providing coverage for senior leadership assistants during vacations, absences, or peak workload periods. Support may include complex calendar management, domestic and international travel coordination, meeting planning, and other executive support activities

Required Qualifications

• High School Diploma or equivalent
• Proficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint)
• Proficient with CTREX
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Proven ability to work independently, effectively manage multiple priorities, and quickly adapt to new business requirements or rapidly changing needs
• Ability to keep information organized and confidential

Preferred Qualifications

• Experience supporting senior executives or leadership teams
• Demonstrated ability to lead administrative processes
• Experience with budgeting, reporting, or business operations coordination
• Strong analytical and problem-solving capability

Relocation Options

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations

Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.