Executive Administrative Assistant - Travel, Calendar & Docs

Bechtel; Lake Charles (LA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Total Rewards program

Equal Opportunity Employer

Job summary

Bechtel is seeking an administrative professional in Lake Charles, LA to perform a range of support duties, including travel coordination, expense reporting, and document handling. The role emphasizes discretion, accuracy, and proactive prioritization within a project office environment.

Ideal candidates will have 2-4 years of related experience, strong communication skills, and proficiency with budgeting, spreadsheets, and presentation reporting.

Qualifications

• 2-4 years of related administrative support experience.
• Proficiency in budgeting and financial tasks.
• Excellent written and oral communication skills.
• Knowledge of protocol and handling confidential information.

Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision.
• Handles routine and complicated items independently and anticipates problems and changing priorities.
• Duties require accuracy, judgment, discretion, diplomacy, and knowledge of protocol; Works with confidential information.
• Maintains a file of important matters for the executive's attention upon return.
• Anticipates changing priorities and problems, alerting the manager as required.
• Coordinates travel arrangements and travel itineraries; prepares detailed expense reports using Concur or other expense report software as required.
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; may send documents to the client's document management system
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Assigns document numbers and enters into Bechtel electronic document management system

Skills

Budget & financial functions

Advanced software & spreadsheets

Written & verbal communication

Protocol knowledge

Tools

Concur

Outlook

Bechtel document management system

Job description

Bechtel is seeking an administrative professional in Lake Charles, LA to perform a range of support duties, including travel coordination, expense reporting, and document handling. The role emphasizes discretion, accuracy, and proactive prioritization within a project office environment.

Ideal candidates will have 2-4 years of related experience, strong communication skills, and proficiency with budgeting, spreadsheets, and presentation reporting.