Lead Administrative Assistant

Chevron Corporation; Houston (TX); On-site; USD 55,000 - 82,000; Full time

Benefits offered by this job

Relocation not offered

Job summary

Chevron Corporation in Houston, Texas, is seeking a Lead Administrative Assistant to partner with the BAEC Leadership Team and HQ staff. This role provides confidential, proactive support, coordinating calendars, travel, events, and office operations to enable leadership effectiveness.

The successful candidate will manage complex duties, communicate professionally, and maintain discretion while delivering outstanding customer experiences across domestic and international schedules.

Qualifications

• High School Diploma or equivalent.
• Proficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint).
• Proficient with CTREX.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently, manage multiple priorities, and adapt to changing needs.
• Ability to keep information organized and confidential.

Responsibilities

• Coordinate executive calendars, meetings, travel, expenses, and virtual collaboration.
• Prioritize requests based on business needs while staying flexible.
• Handle confidential information with professionalism and discretion.
• Coordinate domestic and international travel, itineraries, transportation, visa support, and related logistics.
• Identify and resolve travel-related issues to ensure seamless leadership travel execution.
• Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination and cost management.
• Coordinate meeting logistics, materials, and technology requirements for professional execution.
• Ensure a professional experience for internal and external visitors, including executives and partners.
• Coordinate visitor access, workspace arrangements, and on-site support as needed.
• Maintain distribution lists and support administration of Teams, SharePoint, intranet and collaboration tools.
• Develop relationships with administrative networks and partners to facilitate execution and problem resolution.
• Partner with CRE, IT, and other teams to address office, equipment, facilities, and access needs.
• Coordinate office space planning, floor plan updates, workspace setup, and moves with CRE.
• Ensure office and event supplies are maintained and available.
• Manage departmental purchases and reconcile P-card expenses on time.
• Monitor expenditures for events and services and identify cost-saving opportunities.
• Coordinate onboarding/offboarding, including equipment and system access.
• Support a positive employee experience through coordination and communication.
• Serve as backup for executive administrative support during vacations or peak periods.

Skills

Multitasking

Verbal and written communication

Confidential information handling

Independent work

Adaptability

Customer service

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

CTREX

Job description

Houston, Texas, United States of America

Full time

R000074089

Total Number of Openings

1

The Lead Administrative Assistant serves as a trusted partner to the BAEC Leadership Team and Houston-based headquarters staff, providing proactive, confidential, and high-quality administrative support.

Reporting to the BAEC Executive Advisor and working closely with the BAEC Executive Assistant, this role enables leadership effectiveness through exceptional organization, anticipation of needs, and seamless coordination of day-to-day operations. The successful candidate will demonstrate strong judgment, professionalism, discretion, and a commitment to delivering an outstanding customer experience while helping the organization operate efficiently and effectively.

Responsibilities for this position may include but are not limited to:

Executive and Administrative Support

• Coordinate and optimize executive calendars, meeting logistics, travel arrangements, expense reporting, and virtual collaboration tools to maximize leadership effectiveness.
• Prioritize requests and activities based on business and leadership needs while maintaining flexibility in a dynamic environment.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

Travel and Logistics Management

• Coordinate domestic and international travel, including itineraries, transportation, visa support, and related logistics.
• Proactively identify and resolve travel-related issues to ensure seamless execution of leadership travel plans.

Meeting and Event Coordination

• Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination, catering, vendor engagement, contracts, and cost management.
• Coordinate meeting logistics, materials, and technology requirements to ensure professional and efficient execution.

Executive Visitor and Stakeholder Support

• Ensure a professional and seamless experience for internal and external visitors, including company executives, partners, and government officials.
• Coordinate visitor access, workspace arrangements, meeting logistics, and on-site support as needed.

Collaboration and Organizational Support

• Maintain department distribution lists and support administration of Teams, SharePoint, intranet, and other collaboration platforms.
• Develop and maintain effective working relationships with administrative networks, business partners, and support organizations to facilitate efficient execution and problem resolution.
• Partner with Corporate Real Estate (CRE), Information Technology (IT), and other support teams to address office, equipment, facilities, and access-related needs.

Office and Facilities Management

• Coordinate office space planning, floor plan updates, workspace setup, and office moves in partnership with CRE.
• Ensure office and event supplies are maintained and available to support business operations.

Financial and Procurement Support

• Manage departmental purchases and reconcile P-card expenses accurately and within required timelines.
• Monitor expenditures associated with events and services and identify opportunities for cost optimization.

Employee and Contractor Support

• Coordinate onboarding and offboarding activities, including equipment, SmartBadges, workspace arrangements, and system access.
• Support a positive employee experience through effective coordination and communication.

Team Support

• Serve as a backup resource for executive administrative support, providing coverage for senior leadership assistants during vacations, absences, or peak workload periods. Support may include complex calendar management, domestic and international travel coordination, meeting planning, and other executive support activities

Required Qualifications:

• High School Diploma or equivalent
• Proficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint)
• Proficient with CTREX
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Proven ability to work independently, effectively manage multiple priorities, and quickly adapt to new business requirements or rapidly changing needs
• Ability to keep information organized and confidential

Preferred Qualifications:

• Experience supporting senior executives or leadership teams
• Demonstrated ability to lead administrative processes
• Experience with budgeting, reporting, or business operations coordination
• Strong analytical and problem-solving capability

Relocation Options:

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations:

Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail] .

Chevron participates in E-Verify in certain locations as required by law.

Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in Houston, Texas. More information about Chevron is available at www.chevron.com .

Chevron is an Equal Opportunity / Affimative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.