Executive Assistant

CEC Energy; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with match

Paid time off

Job summary

CEC Energy Services, LLC is seeking an Executive Assistant to be the CEO’s right hand, proactively managing calendars, travel, and daily priorities while coordinating leadership and board meetings. You will also oversee daily Houston office operations to maintain a professional, efficient environment for customers, partners, and staff.

The role demands discretion, strong organizational skills, and the ability to anticipate needs in a fast-paced setting.

Qualifications

• Excellent calendar management and travel coordination.
• Experience supporting C-suite preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage CEO calendars, travel, and daily priorities.
• Coordinate leadership and board-related meetings and events.
• Prepare agendas, reports, presentations, and executive materials.
• Capture decisions and track action items with follow-up.
• Liaise professionally with customers, partners, and internal leaders.
• Oversee Houston office operations and visitor reception.
• Plan and coordinate office events and leadership activities.

Skills

Organizational skills

Communication

Multitasking

MS Office

Job description

Reports To

CEO and Executive Leadership Team

Location

Houston Regional Headquarters, 15995 North Barkers Landing Road, Houston, TX

Travel

Full-time, office-based at CEC’s Houston office during standard business hours, with occasional flexibility to support executive schedules, board meetings, and company events.

Position Summary

The Executive Assistant is the CEO’s right hand for time, information, and follow-through. The role proactively manages executive calendars, travel, and daily priorities; coordinates leadership and board meetings, strategy sessions, and executive events; prepares the materials leaders need; and makes sure decisions are captured and commitments are kept.

The role also oversees the daily operations of CEC’s Houston office, keeping it a professional, organized, and efficient place to work and to host customers, board members, and business partners. Success comes from anticipating needs, taking ownership, and following through without being asked.

Key Responsibilities

• Executive calendar and priorities — proactively manage executive calendars, schedules, meetings, travel arrangements, and daily priorities
• Leadership and board meetings — coordinate leadership meetings, board meetings, strategy sessions, offsites, and executive events
• Executive materials — prepare meeting agendas, presentations, reports, correspondence, and other executive materials
• Decisions and follow-through — capture key decisions, track action items, and ensure timely follow-up on executive commitments; maintain organization and visibility into key executive initiatives, deadlines, and deliverables
• Executive liaison — serve as a professional liaison with customers, board members, business partners, and internal leadership
• Houston office operations — oversee daily operations of CEC’s Houston office, ensuring a professional, organized, and efficient work environment; coordinate visitor reception, conference room readiness, office hospitality, and onsite meetings
• Office and leadership events — coordinate office events, employee gatherings, and leadership activities

Qualifications & Attributes

Required: Exceptional organizational, communication, and multitasking skills, and advanced proficiency in Microsoft Suite.

• Proactive, resourceful, detail-oriented, and capable of working independently
• Strong judgment, discretion, confidentiality, professionalism, and executive presence
• Ability to anticipate needs, take ownership, and consistently follow through
• Comfortable working in a fast-paced, evolving business environment

Conditions & Compensation

Full-time, office-based at CEC’s Houston office during standard business hours, with occasional flexibility to support executive schedules, board meetings, and company events.

Subject to background check, drug and alcohol screening, and compliance with all company safety policies and procedures.

• Competitive base compensation;
• full medical/dental/vision
• 401(k) with match
• PTO per plan terms

CEC Energy Services, LLC provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

This job description is not a contract of employment and is not an exhaustive list of duties; other duties may be assigned. CEC Energy Services, LLC reserves the right to modify the duties of this position at any time. Employment is at-will.