Executive Administrative Specialist: Calendar, Travel & Events

JPMorgan Chase & Co.; Heathrow (FL); Sur place; USD 50 000 - 80 000; Plein temps

Résumé du poste

JPMorgan Chase & Co. in Florida is seeking a Senior Administrative Assistant to support the Consumer & Community Banking leadership team.

The role requires handling complex calendars, coordinating internal and external meetings, and arranging domestic and international travel with discretion and professionalism. The ideal candidate has at least five years of administrative experience, strong MS Office skills, excellent communication, and the ability to prioritize competing tasks while

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Responsabilités

• Maintain complex and detailed calendars
• Screen incoming calls/messages and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Connaissances

Administrative experience 5+ years

Calendar management

Microsoft Office

Communication skills

Discretion in confidential situations

Outils

Microsoft Office Suite

Description du poste

JPMorgan Chase & Co. in Florida is seeking a Senior Administrative Assistant to support the Consumer & Community Banking leadership team.

The role requires handling complex calendars, coordinating internal and external meetings, and arranging domestic and international travel with discretion and professionalism. The ideal candidate has at least five years of administrative experience, strong MS Office skills, excellent communication, and the ability to prioritize competing tasks while