Administrative Assistant

Addison Group; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group in Austin, TX is seeking an Administrative Assistant to provide high-level support to executives and teams. This role balances calendar management, client coordination, CRM maintenance, and preparation of proposals and reports.

The ideal candidate has at least 2 years of administrative experience, strong Microsoft Office skills, and excellent communication and organizational abilities. This is a direct-hire, fully onsite opportunity with a stable, growth-oriented firm.

Qualifications

• Bachelor's degree preferred.
• 2+ years of administrative, office coordination, executive support, or related experience.
• Experience using CRM systems.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Professional demeanor with outstanding customer service abilities.
• Highly detail-oriented with excellent follow-through and problem-solving skills.

Responsibilities

• Provide administrative support to executive leadership, including calendar management and meeting scheduling.
• Serve as a professional point of contact for clients, vendors, and internal teams.
• Maintain CRM records and administrative documentation.
• Assist with proposals, presentations, contracts, and other business development materials.
• Coordinate meetings, travel arrangements, and operational activities.
• Prepare reports and presentations using Microsoft Office.
• Support project tracking and follow-up on tasks.
• Answer calls and route inquiries appropriately.
• Support multiple departments on special projects as needed.

Skills

CRM experience

Microsoft Office

Organization

Communication

Customer service

Education

Bachelor's degree preferred

Tools

CRM systems

Job description

Location: Austin, TX (78735)

Assignment Type: Direct Hire

Pay: $50,000–$65,000 annually

Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM | Fully Onsite

Benefits: Eligible for medical, dental, vision, and 401(k) benefits.

About the Company

Our client is a well-established Austin-based engineering and professional services firm. With a collaborative culture and strong reputation in the market, they offer employees long-term stability and opportunities for professional growth.

Position Overview

Our client is seeking an Administrative Assistant to provide high-level administrative support while serving as a key point of contact for clients and internal teams. This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable balancing executive support, office coordination, customer service, and light business development responsibilities.

This role supports senior leadership and plays an important part in keeping daily operations running smoothly. The ideal candidate is proactive, resourceful, personable, and confident enough to take initiative, ask questions, and adapt to changing priorities.

Key Responsibilities

• Provide administrative support to executive leadership, including calendar management, scheduling meetings, and coordinating day-to-day priorities.
• Serve as a professional point of contact for clients, vendors, and internal teams while delivering exceptional customer service.
• Maintain and update CRM records, client information, and administrative documentation.
• Assist with proposal preparation, presentations, contracts, and other business development materials.
• Coordinate meetings, office logistics, travel arrangements, and operational activities.
• Prepare reports, correspondence, and presentations using Microsoft Office Suite.
• Support project tracking, operational workflows, and follow-up on outstanding tasks and deliverables.
• Answer incoming calls, manage office communications, and route inquiries appropriately.
• Assist with special projects and provide administrative support across multiple departments as business needs evolve.

Qualifications

• Bachelor's degree preferred.
• 2+ years of administrative, office coordination, executive support, or related experience.
• Experience using CRM systems.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Professional demeanor with outstanding customer service abilities.
• Highly detail-oriented with excellent follow-through and problem-solving skills.

What We're Looking For

• Someone who is proactive, resourceful, and willing to roll up their sleeves
• A strong communicator who can "read the room" and adjust their communication style accordingly.
• Comfortable supporting a busy executive and confidently following up when additional information is needed.
• Flexible, adaptable, and able to thrive in a dynamic, fast-paced office environment.
• Positive attitude with a strong sense of ownership and accountability.
• Someone seeking long-term growth within an organization.