Senior Administrative & Facility Manager

VOLTO Consulting; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

VOLTO Consulting in Austin seeks an Executive Administrative professional to manage day-to-day admin, facilities, security, and procurement in alignment with company policies. You will coordinate front desk reception, travel arrangements, vendor management, budgeting support, audits readiness, and safety drills, collaborating with location leadership.

Ideal candidates have 5–10 years of admin experience, strong English skills, and proven multitasking abilities in a diverse, fast-paced

Qualifications

• 5-10 years’ experience in Administrative Function of a medium sized facility (>300 associates).
• Excellent English communication skills (written & verbal).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of Office Management, Safety, Firefighting and IT/security policy basics.
• Strong organizational, analytical and multitasking abilities.

Responsibilities

• Reception Management and guest coordination at front desk with client visits.
• Coordinate travel, accommodation and local transport for visitors.
• Mail handling, package receipt/dispatch, and conference room scheduling.
• Oversee facility cleanliness, equipment upkeep, and liaison with building management.
• Manage procurement, vendor relations, budgeting support, and audits readiness.
• Ensure compliance with safety, security, WE/G guidelines, and policies.

Skills

Admin experience

English communication

MS Office proficiency

Team player

Multitasking

Problem-solving

Job description

VOLTO Consulting in Austin seeks an Executive Administrative professional to manage day-to-day admin, facilities, security, and procurement in alignment with company policies. You will coordinate front desk reception, travel arrangements, vendor management, budgeting support, audits readiness, and safety drills, collaborating with location leadership.

Ideal candidates have 5–10 years of admin experience, strong English skills, and proven multitasking abilities in a diverse, fast-paced