Senior Executive Assistant to CEO — On-Site in Austin

VVater LLC; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

VVater LLC seeks an on-site Executive Assistant to the CEO in Austin, TX. You will own the CEO's calendar, travel, inbox triage, meeting logistics, expenses, and the countless small details that keep the CEO operating at peak capacity.

You will be the gatekeeper and polished first impression for investors, customers, and partners, handling confidential information with discretion and speed. This is a senior, fast-paced role requiring availability beyond traditional hours.

Qualifications

• 5+ years of experience as an Executive Assistant to C-level executives.
• Proven mastery of calendar management and travel coordination.
• Exceptional written and verbal communication; polished and discreet.
• Excellent organizational skills with attention to detail.

Responsibilities

• Own and optimize the CEO's calendar, travel, inbox, and meeting logistics.
• Coordinate domestic and international travel with contingency planning.
• Triage inboxes, draft responses, and manage follow-ups for commitments.
• Prepare meetings with agendas and briefing notes; support events end-to-end.
• Provide discreet personal assistance and interface with executive team.
• Leverage AI tools to draft, summarize, and organize work efficiently.

Skills

Calendar management

Travel coordination

Expense management

Written communication

Discretion & judgment

Microsoft 365

AI tools

Organization

Tools

Microsoft 365

AI tools

Job description

VVater LLC seeks an on-site Executive Assistant to the CEO in Austin, TX. You will own the CEO's calendar, travel, inbox triage, meeting logistics, expenses, and the countless small details that keep the CEO operating at peak capacity.

You will be the gatekeeper and polished first impression for investors, customers, and partners, handling confidential information with discretion and speed. This is a senior, fast-paced role requiring availability beyond traditional hours.