Senior Executive Admin — Facilities & Security Ops

REALIGN LLC; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

REALIGN LLC in Austin, TX is seeking an Executive Admin to manage front-desk operations, coordinate client visits, and oversee facility and security systems. The role requires strong English communication, multitasking ability, and solid MS Office skills.

Responsibilities include reception, mail handling, conference room management, procurement, and coordinating events with the corporate office. Availability for outside hours and a proactive, professional approach are expected.

Qualifications

• 5-10 years’ experience in Administrative Function of a medium sized facility (>300 associates).
• Excellent English communication skills (written & verbal).
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of Office Management, Safety/Fire systems, Physical security integration with IT policies, and Procurement/Finance processes.

Responsibilities

• Reception management and front-desk oversight.
• Coordinate client visits, travel, accommodation and events in consultation with Admin N.A. Corporate Office.
• Handle mail, parcels, and courier services; maintain conference room bookings.
• Maintain equipment and facility upkeep; liaise with Building management.
• Oversight of security systems including CCTV, access control and policy compliance.
• Procurement and inventory management; ensure timely purchases per policy.
• Support billing and administrative tasks as assigned by Supervisor.
• Manage security, housekeeping, inventory and compliance processes as part of Facility Management.

Skills

Office management

English communication

Microsoft Office

Administrative support

Multitasking

Team player

Problem solving

Tools

Microsoft Office Suite

Job description

REALIGN LLC in Austin, TX is seeking an Executive Admin to manage front-desk operations, coordinate client visits, and oversee facility and security systems. The role requires strong English communication, multitasking ability, and solid MS Office skills.

Responsibilities include reception, mail handling, conference room management, procurement, and coordinating events with the corporate office. Availability for outside hours and a proactive, professional approach are expected.