Office Operations Lead

VoltaGrid LLC.; Midland (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

VoltaGrid LLC. in Midland, TX is seeking an Office Manager to oversee administrative and support functions, ensuring the office runs efficiently, maintains organization, communication, and safety, and supports staff with various tasks.

The role requires strong customer service, superb attention to detail, confidentiality, and proficiency with Microsoft Office; duties include greeting visitors, managing schedules and supplies, coordinating meetings, and identifying process improvements.

Qualifications

• 3+ years’ experience in office management or administration.
• Exceptional customer service and attention to detail.
• Excellent verbal and written communication skills.
• Strong adherence to containing confidentiality.
• Proficient in all Microsoft Office applications, including Word, Excel and Outlook.
• Oil and Gas industry experience a plus.

Responsibilities

• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.
• Provide general support to visitors.
• Manage executives’ schedules, calendar, and appointments.
• Manage office supplies inventory and place orders as necessary.
• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.
• Manage security clearances for office and distribute access.
• Assist with accounting task as needed.
• Greeting visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
• Managing schedules for conference rooms and community spaces to ensure no scheduling conflicts arise.
• Prepares letters, presentations and reports as asked by leadership.
• Identify opportunities for process and office management improvements.
• Provide other administrative support as necessary.

Skills

Organizational skills

Interpersonal skills

Customer service

Communication skills

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

VoltaGrid LLC. in Midland, TX is seeking an Office Manager to oversee administrative and support functions, ensuring the office runs efficiently, maintains organization, communication, and safety, and supports staff with various tasks.

The role requires strong customer service, superb attention to detail, confidentiality, and proficiency with Microsoft Office; duties include greeting visitors, managing schedules and supplies, coordinating meetings, and identifying process improvements.