Senior Onsite Admin & Facilities Lead – Austin

Tata Consultancy Services; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Tata Consultancy Services in Austin, TX is seeking an Executive Administrative professional responsible for day-to-day tasks in line with TCS management systems. The role involves reception, client facilitation, mail, and conference room management.

Candidates should have 5–10 years of admin experience, strong English, MS Office skills, and knowledge of office management, safety, security, procurement, and finance processes.

Qualifications

• Associate degree.
• 5-10 years’ experience in Administrative Function of a medium sized facility (>300 associates).
• Excellent English communication skills (written & verbal).
• Microsoft Office proficiency (Word, Excel, PowerPoint, etc.).
• Knowledge of Office Management & Maintenance, Safety, Fire control systems, Physical security with IT security policies, Personnel management, Procurement, Finance/Accounting.
• Team player with good interpersonal skills in a diverse environment.
• Strong organizational, planning, analytical, and decision-making abilities.
• Proactive, self-motivated, flexible, adaptive, professional, multitask, phone availability, and readiness for after-hours work.

Responsibilities

• Reception tasks and management at front desk.
• Coordinate client visits, travel, accommodation, and events in consultation with Admin N.A. Corporate Office.
• Receive and dispatch packages (FedEx, UPS, DHL).
• Mail collection and distribution; maintain conference room reservations.
• Maintain equipment, seating data, and liaise with building management.
• Arrange events and manage admin duties as assigned.
• Facility, security, procurement, inventory management, and audits per policy.
• On-site presence five days a week.

Skills

Office management

English proficiency

MS Office

Interpersonal skills

Organizational skills

Analytical thinking

Multitasking

Flexibility / adaptability

Education

Associate degree

Job description

Tata Consultancy Services in Austin, TX is seeking an Executive Administrative professional responsible for day-to-day tasks in line with TCS management systems. The role involves reception, client facilitation, mail, and conference room management.

Candidates should have 5–10 years of admin experience, strong English, MS Office skills, and knowledge of office management, safety, security, procurement, and finance processes.