Strategic Executive Assistant to Senior Leaders

Bank of America; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Bank of America is seeking an experienced Executive Administrative Assistant to provide confidential support to senior leaders in Charlotte. The role emphasizes calendar management, travel coordination, expense processing, and preparation of meeting materials to enable strategic decision-making.

The ideal candidate will have at least 7 years of administrative experience, proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and collaboration with executives, ensuring accuracy under tight

Qualifications

• Minimum 7 years administration/business support experience.
• Calendar management, meeting coordination, escalation routing, onboarding and travel/expense review.
• Strong Microsoft Word, Excel, PowerPoint & Outlook; Cisco Telepresence and Teams knowledge.
• Ability to multi-task and work with minimal supervision.
• Excellent written and verbal communication; ability to interface with Senior Executives.
• Proactive problem solver with strong attention to detail under pressure.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, using strong written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair/director/committee member
• Engages in high-level client contact and supports conversations related to sensitive information with diplomacy and judgment

Skills

Calendar management

Meeting coordination

Travel planning

Expense reimbursement

Executive communication

Interacting with executives

Attention to detail

Multitasking

Time management under pressure

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Cisco Telepresence

Microsoft Teams

Job description

Bank of America is seeking an experienced Executive Administrative Assistant to provide confidential support to senior leaders in Charlotte. The role emphasizes calendar management, travel coordination, expense processing, and preparation of meeting materials to enable strategic decision-making.

The ideal candidate will have at least 7 years of administrative experience, proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and collaboration with executives, ensuring accuracy under tight