Senior Executive Admin Assistant to VP (In-Person)

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

Retirement Planning (403b)

Four-day summer workweek

Employee parking

Job summary

Community College of Allegheny County is seeking an Administrative Assistant II (Reg FT) to support the Campus President or Vice President and handle complex clerical duties. The role requires high level organization, confidentiality, and coordinating meetings, travel, and communications.

Qualifications include an Associate degree or 60 college credits, 5 years of related experience, typing 60 wpm, proficiency in Word/Outlook, and familiarity with Excel/PowerPoint.

Qualifications

• Associate degree or 60 credits completed; Bachelor's preferred.
• Minimum 5 years in a similar paraprofessional administrative role.
• Typing speed of at least 60 wpm with strong accuracy.
• Excellent organization and communication skills; able to handle confidential information.
• Proficiency in Word/Outlook; Excel/PowerPoint and internet navigation strongly preferred.

Responsibilities

• Perform complex, confidential admin duties for VP's office.
• Coordinate logistics for internal/external meetings and events.
• Prepare reports, draft communications, and organize files.
• Arrange travel and manage calendars and scheduling.
• Assist with department budget requests and expenditures.

Skills

Communication skills

Organization

Confidentiality

Interpersonal skills

Time management

Education

Associate's degree

60 college credits

Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Internet navigation

Job description

Community College of Allegheny County is seeking an Administrative Assistant II (Reg FT) to support the Campus President or Vice President and handle complex clerical duties. The role requires high level organization, confidentiality, and coordinating meetings, travel, and communications.

Qualifications include an Associate degree or 60 college credits, 5 years of related experience, typing 60 wpm, proficiency in Word/Outlook, and familiarity with Excel/PowerPoint.