Executive Office Administrative Assistant to President

Albright College; Reading (Berks County); On-site; USD 42,000 - 52,000; Full time

Job summary

Albright College seeks an Administrative Assistant to support the President and Executive Vice President while assisting Human Resources and Advancement. The role manages calendars, meetings, travel, correspondence, and financial transactions with discretion and professionalism.

The successful candidate will handle reception duties, onboarding support, and routine office operations, contributing to a confidential, service-oriented environment on campus in Reading, PA.

Qualifications

• High school diploma or equivalent required; higher degrees preferred.
• Experience in administrative or executive support preferred.
• Strong organization, communication, and time-management skills.
• Proficiency with Microsoft Office and standard office technology.
• Ability to handle confidential information.

Responsibilities

• Provide daily administrative support to the President and Executive Vice President.
• Manage calendars, appointments, meetings, travel arrangements, meeting logistics, and related scheduling needs.
• Prepare, proofread, organize, and maintain correspondence, reports, presentations, meeting materials, and electronic and paper files.
• Process invoices, bills, purchase requests, reimbursements, and other financial transactions.
• Serve as the primary receptionist for the President’s Office, Executive Vice President, Human Resources, and Advancement area, welcoming students, employees, alumni, donors, trustees, applicants, vendors, and other visitors.
• Maintain strict confidentiality regarding personnel, financial, donor, student, and institutional matters.
• Assist Human Resources with onboarding, scheduling, employee communications, document preparation, data entry, record‑keeping, orientations, interviews, and other light administrative duties.
• Provide backup administrative support and assist with College events and special projects as needed.
• Perform other duties as assigned.

Skills

Calendar management

Financial processing

Administrative support

Discretion

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Albright College seeks an Administrative Assistant to support the President and Executive Vice President while assisting Human Resources and Advancement. The role manages calendars, meetings, travel, correspondence, and financial transactions with discretion and professionalism.

The successful candidate will handle reception duties, onboarding support, and routine office operations, contributing to a confidential, service-oriented environment on campus in Reading, PA.