Administrative Assistant II (Reg FT) Facilities Management

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health coverage

Generous time off

Retirement planning

Job summary

Community College of Allegheny County invites applications for an Administrative Assistant II in the Facilities Management department. This fully in-person role supports the Campus President/Vice President with advanced clerical work, meeting coordination, scheduling, and confidential duties.

Qualified candidates will have an Associate's degree or 60 credits (Bachelor's preferred), at least 5 years of related experience, and proficiency in Word, Outlook, Excel, and PowerPoint.

Qualifications

• Associate's degree or 60 college credits; Bachelor's preferred.
• Minimum 5 years in a similar paraprofessional administrative role.
• Typing speed 60 wpm; strong organization and confidentiality.

Responsibilities

• Perform complex, confidential clerical duties supporting the Vice President's office.
• Coordinate logistics for internal/external meetings and events; update contact records.
• Prepare correspondence and reports; schedule meetings and manage calendar.
• Arrange travel and manage appointment schedules for executives.
• Prepare and track budgets; submit and monitor requisitions and vouchers.
• Draft, edit and distribute communications and post-event content.

Skills

Typing (60 wpm)

Communication

Organization

Education

Associate's degree or 60 college credits

Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Administrative Assistant II (Reg FT)

Position Title: Administrative Assistant II (Reg FT)

Employment Type: Regular Full-Time

Department: Facilities Management

Campus: Office of College Services

Salary Grade: EXCL - Administrative Assistant II - $43,965

Remote Work Option: Fully In-Person (May be subject to change)

Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than 8/13/26 The College cannot guarantee that application materials received after this date will be considered or reviewed.

Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary: Performs advanced paraprofessional assistance to the Campus President or Vice President; responsible for highly responsible and complex clerical and administrative duties; may assign and review the work of assigned clerical personnel.

Requirements

• Associate's degree or completion of at least 60 college credits, Bachelor's preferred.
• Minimum of 5 years experience in similar responsible paraprofessional administrative position; typing (minimum 60 wpm); excellent organization and communication skills; ability to maintain confidentiality; ability to work under limited supervision.
• Knowledge of Microsoft Word and Outlook is essential.
• Knowledge of Excel, PowerPoint and the ability to navigate the Internet strongly preferred.

Duties

• Perform a wide variety of complex, responsible, and confidential paraprofessional administrative duties in support of the Vice President's office.
• Assist in coordinating the logistics for internal/external meetings, and events. This includes ensuring external database contact information is up to date, assisting in tracking RSVPs, preparation of event materials and gathering/maintaining records and survey results.
• Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing files.
• Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
• Order and purchase supplies for the department, including creating and submitting pre-authorized requisitions and vouchers on behalf of the Vice President.
• Participate and assist in the administration of a department budget; compile annual budget requests and recommend expenditure requests for designated accounts.
• Assist with the preparation of meetings, including drafting, editing, compiling, and distributing communications such as meeting agendas & minutes, emails, newsletters, invitations, surveys and other written & electronic materials.
• Build and maintain positive working relationships with co-workers, other College employees and the public using principles of good customer service.
• Create and share reviewed & approved post-event content, including photos and highlights, on platforms like LinkedIn to showcase event success and enhance community engagement.
• Perform other duties as assigned.

Job Open Date: 7/30/2026

Benefits

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retire ent Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Category: Executive Administration Staff

Job Slot: 0653

Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available https://ccac.csod.com/ats/careersite/search.aspx?site=13&c=ccac.