Executive Administrative Assistant to Vice President

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health coverage

Generous time off

Retirement planning

Job summary

Community College of Allegheny County invites applications for an Administrative Assistant II in the Facilities Management department. This fully in-person role supports the Campus President/Vice President with advanced clerical work, meeting coordination, scheduling, and confidential duties.

Qualified candidates will have an Associate's degree or 60 credits (Bachelor's preferred), at least 5 years of related experience, and proficiency in Word, Outlook, Excel, and PowerPoint.

Qualifications

• Associate's degree or 60 college credits; Bachelor's preferred.
• Minimum 5 years in a similar paraprofessional administrative role.
• Typing speed 60 wpm; strong organization and confidentiality.

Responsibilities

• Perform complex, confidential clerical duties supporting the Vice President's office.
• Coordinate logistics for internal/external meetings and events; update contact records.
• Prepare correspondence and reports; schedule meetings and manage calendar.
• Arrange travel and manage appointment schedules for executives.
• Prepare and track budgets; submit and monitor requisitions and vouchers.
• Draft, edit and distribute communications and post-event content.

Skills

Typing (60 wpm)

Communication

Organization

Education

Associate's degree or 60 college credits

Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Community College of Allegheny County invites applications for an Administrative Assistant II in the Facilities Management department. This fully in-person role supports the Campus President/Vice President with advanced clerical work, meeting coordination, scheduling, and confidential duties.

Qualified candidates will have an Associate's degree or 60 credits (Bachelor's preferred), at least 5 years of related experience, and proficiency in Word, Outlook, Excel, and PowerPoint.