Senior Executive Admin Assistant to DAS — Front Office

Delaware Nation Industries; Vermont; On-site; USD 95,000 - 100,000; Full time

Benefits offered by this job

401K match

Disability insurance (short/long-term)

Pet insurance

Professional development reimbursement

Parking and transit benefits

Job summary

Delaware Nation Industries is seeking an Administrative Assistant IV (Senior Executive) to support the Deputy Assistant Secretary of State for Preservation and Global Platforms. The role includes coordinating calendars, drafting memos, travel planning, budgeting, and project management to assist senior leadership, including the DAS and Front Office staff.

Ideal candidates will have 3–5 years of experience, active Secret clearance, and exceptional writing, organization, and multitasking

Qualifications

• Bachelor’s degree required.
• Master’s degree valued.
• Experience supporting senior executives.
• Active security clearance (Secret) required.
• Excellent written and oral communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Provide direct support to Deputy Assistant Secretary level and above.
• Draft memos, speeches, reports, and briefing papers.
• Coordinate briefing checklists and briefing books for meetings and events.
• Arrange travel, schedule meetings, and manage calendar
• Coordinate security clearances, VIP parking, and building access as needed.
• Staff diplomatic and high-level meetings and liaison engagements.
• Prepare background memoranda, talking points, and scenarios for meetings.
• Plan representational events and conferences, including volunteers and materials.
• Escort principals at events and manage event logistics.
• Track briefing materials and ensure timely delivery to senior leaders.

Skills

Attention to detail

Critical thinking

Written & oral communication

Calendar management

Travel coordination

Education

Bachelor’s degree

Master’s degree valued

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Delaware Nation Industries is seeking an Administrative Assistant IV (Senior Executive) to support the Deputy Assistant Secretary of State for Preservation and Global Platforms. The role includes coordinating calendars, drafting memos, travel planning, budgeting, and project management to assist senior leadership, including the DAS and Front Office staff.

Ideal candidates will have 3–5 years of experience, active Secret clearance, and exceptional writing, organization, and multitasking