Executive Office Admin Lead for Senior Leaders

Delaware Nation Industries; Vermont; On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health benefits premium coverage

401K matching

Disability insurance (short/long-term)

Pet Insurance

Education reimbursement

Parking and transit benefits

Job summary

Delaware Nation Industries is seeking an Administrative Assistant IV – Executive to support DOS program offices and senior executives. The role requires high-level administrative and logistical duties, including calendar management, travel arrangements, and confidential document processing.

The ideal candidate will have five or more years of experience supporting Senior Executives, strong MS Office skills, and the ability to work in a fast-paced environment while maintaining professional conduct

Qualifications

• US citizen with active security clearance (Secret) required.
• Minimum five years’ experience providing administrative support to Senior Executives.
• Experience with travel logistics and executive correspondence.
• Excellent written and oral communication skills.
• Ability to work in a fast-paced environment and meet deadlines.
• Proficiency with MS Office Suite and collaboration tools.

Responsibilities

• Compile, copy, tabulate, and maintain records and databases for program information.
• Provide high-level administrative support to Senior Executives and program managers.
• Manage incoming/outgoing correspondence and mail, routing for approval.
• Take dictation as needed and prepare documents.
• Maintain Executive Director calendars and resolve conflicts.
• Arrange travel itineraries and coordinate transportation/accommodations.
• Prepare Travel Authorizations and Travel Vouchers; handle visa applications.
• Organize meetings/events, including room setup and conferencing tech.
• Produce program reports and perform special analyses as needed.
• Take minutes and coordinate action items from meetings.
• Monitor timekeeping and staffing coverage during holidays.
• Assist in planning bureau projects and coordinate related processes.

Skills

Advanced MS Office

Executive support

Calendar management

Travel coordination

Communication skills

Security clearance

US citizenship

Tools

Microsoft Word

Excel

PowerPoint

MS Teams

SharePoint

Outlook

Job description

Delaware Nation Industries is seeking an Administrative Assistant IV – Executive to support DOS program offices and senior executives. The role requires high-level administrative and logistical duties, including calendar management, travel arrangements, and confidential document processing.

The ideal candidate will have five or more years of experience supporting Senior Executives, strong MS Office skills, and the ability to work in a fast-paced environment while maintaining professional conduct