Senior Executive Administrative & Travel Coordinator

Delaware Nation Industries; Vermont; On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Premium benefits

401K matching

Disability insurance

Pet Insurance

Education reimbursement

Parking & transit benefits

Job summary

Delaware Nation Industries is seeking a Senior Executive Administrative Assistant to support the Department of State's executive offices. You will handle high-level administrative tasks, calendars, travel, and correspondence for Deputy and Assistant Secretaries, ensuring timely delivery of information and materials.

Ideal candidates have 5+ years of executive support experience, expert MS Office skills, and the ability to work independently in a fast-paced governmental environment, while

Qualifications

• US citizen with active security clearance (Secret).
• Five+ years of senior executive administrative support experience.
• Expert in Word, Excel, Outlook, and PowerPoint; MS Teams/SharePoint a plus.
• Ability to manage calendars, travel, and correspondence for executives.
• Strong written and verbal communication; professional, mature demeanor.
• Experience with timekeeping and program support in a government context.

Responsibilities

• Provide high-level administrative support to Senior Executives.
• Manage calendars and scheduling; arrange travel and accommodations.
• Prepare Travel Authorizations and vouchers in the E2/other systems.
• Coordinate meetings, events, and conferencing for executives.
• Handle confidential information and correspondence.
• Generate reports and program documentation.
• Liaise with DOS offices and contractor staff as needed.

Skills

Office suite

Executive support

Calendar management

Travel arrangements

Customer service

Dictation

Visitor greeting

Documentation

Program coordination

Security clearance

US citizenship

Advanced Excel

MS Teams

SharePoint

PowerPoint

Timekeeping

Tools

Microsoft Word

Microsoft Excel

PowerPoint

MS Teams

SharePoint

Outlook

Job description

Delaware Nation Industries is seeking a Senior Executive Administrative Assistant to support the Department of State's executive offices. You will handle high-level administrative tasks, calendars, travel, and correspondence for Deputy and Assistant Secretaries, ensuring timely delivery of information and materials.

Ideal candidates have 5+ years of executive support experience, expert MS Office skills, and the ability to work independently in a fast-paced governmental environment, while