Senior Executive Assistant to Deputy DAS – Preservation & Global Platforms

Delaware Nation Industries; Washington (District of Columbia); On-site; USD 95,000 - 100,000; Full time

Benefits offered by this job

Premium health benefits (Medical, VIsn

401K match

Disability insurance (short & long)

Pet insurance

Professional development reimbursement

Parking and transit benefits for DC

Job summary

The Bureau of Education and Cultural Affairs (ECA) seeks an Administrative Assistant IV (Senior Executive) to support the Deputy Assistant Secretary for Preservation and Global Platforms. Responsibilities include scheduling, drafting memos, coordinating taskers, and handling travel, budget, and project management for senior leadership.

Role requires exceptional thinking, writing, and organizational skills, with the ability to prep senior principals for meetings and events.

Qualifications

• Active security clearance required.
• Bachelor’s degree required; Master’s degree valued.
• 3–5 years of professional experience.
• Experience providing support to high-level executives.
• Excellent written and oral communications skills.
• Outstanding calendar and scheduling management.
• Ability to multitask in a fast-paced environment.
• Solid MS Office skills (Outlook, Excel, Word, PowerPoint).
• Experience coordinating meetings and travel for government officials or executives.

Responsibilities

• Provide direct support to Deputy Assistant Secretary level and above.
• Draft, edit, and research memos, speeches, reports, and briefing materials.
• Coordinate briefing papers, checklists, and briefing books for meetings and events.
• Plan and staff diplomatic and high-level meetings, including background research on attendees.
• Prepare background memoranda, talking points, and scenarios for meetings.
• Coordinate representational events, including budgeting, volunteers, materials, and onsite support.
• Manage calendar, travel requests, reservations, and event details; liaison with Public Affairs for schedules.

Skills

Active security clearance

Executive support

Calendar management

Travel planning

Budget management

Drafting memos & briefing papers

MS Office

Event coordination

Strong written communication

Multitasking in fast-paced environment

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Bureau of Education and Cultural Affairs (ECA) seeks an Administrative Assistant IV (Senior Executive) to support the Deputy Assistant Secretary for Preservation and Global Platforms. Responsibilities include scheduling, drafting memos, coordinating taskers, and handling travel, budget, and project management for senior leadership.

Role requires exceptional thinking, writing, and organizational skills, with the ability to prep senior principals for meetings and events.