Executive Administrative Assistant

DNI (Delaware Nation Industries); Washington (District of Columbia); On-site; USD 110,000 - 115,000; Full time

Benefits offered by this job

Premium employee benefits

401K matching

Disability coverage

Pet Insurance

Education reimbursement

Parking and transit benefits

Job summary

DNI (Delaware Nation Industries) is seeking a Junior Staff Assistant to support the R/PPR front office in Washington, DC. The role involves coordinating supplies, equipment, calendars, travel, onboarding, and records management to ensure smooth operations for senior leadership.

You will handle timekeeping, drafting communications, and preparing briefing materials while collaborating with multiple departments to meet tight deadlines in a fast-paced government environment.

Qualifications

• Bachelor's Degree required.
• Ability to maintain a security clearance at the Secret level.
• Strong written and oral communication skills.
• Experience working in a high-volume office environment.
• Familiarity with timekeeping and records management policies.

Responsibilities

• Coordinate supplies, repairs, and general office maintenance.
• Arrange computer equipment and software for senior leadership, including IT tickets.
• Plan for new equipment for staff and offices.
• Manage timesheets and leave for office staff.
• Onboard new contract and direct hire staff.
• Maintain office records per records management policies.
• Manage calendars and schedules for senior leadership.
• Organize conferences and meetings with prep materials and references.
• Reserve conference rooms and arrange video/teleconferencing needs.
• Prepare daily activity binders and prep materials for leadership.
• Draft emails, follow-ups, and assign actions to staff.
• Process incoming/outgoing materials and correspondences.
• Review and route materials for subject matter experts.
• Draft memos, briefing materials, presentations; edit as needed.
• Prepare background info and outlines for briefings.
• Prepare newsletters, brochures, flyers, manuals with layout.
• Arrange travel for leadership; bookings and vouchers.
• Compile trip materials for leadership travel.

Skills

Time management

Communication skills

Teamwork

Planning and organizing

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Timekeeping systems

Social media tools

Job description

DNI (Delaware Nation Industries) is seeking a Junior Staff Assistant to support the R/PPR front office in Washington, DC. The role involves coordinating supplies, equipment, calendars, travel, onboarding, and records management to ensure smooth operations for senior leadership.

You will handle timekeeping, drafting communications, and preparing briefing materials while collaborating with multiple departments to meet tight deadlines in a fast-paced government environment.