Senior Document Control Specialist – Procore & EDMS Expert

WSP; New York (NY); On-site; USD 99,000 - 115,000; Full time

Benefits offered by this job

Benefits package

Job summary

WSP is seeking a Document Control Specialist in New York, NY to manage controlled project documents across design through closeout using EDMS, Procore, and SharePoint. You will maintain metadata, track submittals and RFIs, and ensure contractual compliance.

You will train project teams, coordinate with department leads, and safeguard confidential information while driving process improvements and high-quality document management across complex capital projects.

Qualifications

• Bachelor's degree or equivalent experience.
• 5-7 years of experience supporting major capital improvement programs or large-scale projects.
• Document control experience across design, pre-construction, construction, closeout, or similar project phases.

Responsibilities

• Manage controlled project documents using established procedures, Procore, SharePoint, and EDMS standards.
• Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
• Train and support project team members on document management requirements, systems, Procore use, and Document Controls procedures.
• Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
• Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.
• Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.
• Manage protected information handling, storage, and distribution.

Skills

Attention to detail

Organization & multitasking

Communication skills

Problem-solving

Independent and collaborative

Education

Bachelor's degree or equivalent experience

Tools

Procore

SharePoint

Bluebeam

Microsoft Office

Job description

WSP is seeking a Document Control Specialist in New York, NY to manage controlled project documents across design through closeout using EDMS, Procore, and SharePoint. You will maintain metadata, track submittals and RFIs, and ensure contractual compliance.

You will train project teams, coordinate with department leads, and safeguard confidential information while driving process improvements and high-quality document management across complex capital projects.