Document Control Specialist — EDMS & Projects Lead

WSP in the U.S.; Boston (MA); On-site; USD 108,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement savings plan

Paid time off

Job summary

WSP Boston Office is seeking a Document Control Specialist to join the Project Controls team. This full-time role is based at the WSP Boston Office and involves maintaining contract and project documents within our EDMS, supporting the Document Control Manager, and ensuring procedures are followed.

You will manage document naming, retrieval, and distribution, work with project leads to ensure timely processing, and help implement efficient workflows while upholding confidentiality and safety

Qualifications

• Bachelor's Degree or equivalent experience.
• 3-5 years of project experience in a Document Control or similar role in transportation infrastructure or construction.
• Experience with Microsoft Office; SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 preferred.

Responsibilities

• Support the Document Control Manager and Team to maintain a document management system for contract and project documents.
• Collaborate to ensure policies and procedures are followed.
• Help implement efficient workflow processes, monitor activity, and propose modifications.
• Work within the EDMS platform.
• Retrieve, upload/download files; manage naming conventions, numbering, assignment, and distribution.
• Process incoming/outgoing documentation and maintain electronic files per contractual requirements.
• Familiar with Submittal and RFI Packages procedures.
• Coordinate with project leads to ensure timely documentation processing.

Skills

Organizational skills

Attention to detail

Communication

Teamwork

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

SharePoint

Procore

InEight

eBuilder

Bluebeam

Microsoft 365

Job description

WSP Boston Office is seeking a Document Control Specialist to join the Project Controls team. This full-time role is based at the WSP Boston Office and involves maintaining contract and project documents within our EDMS, supporting the Document Control Manager, and ensuring procedures are followed.

You will manage document naming, retrieval, and distribution, work with project leads to ensure timely processing, and help implement efficient workflows while upholding confidentiality and safety