Document Control Specialist: Project Delivery & EDMS

WSP in the U.S.; Baton Rouge (LA); On-site; USD 60,000 - 85,000; Full time

Job summary

WSP USA is seeking a Document Control Specialist to join our Project Controls team. This role supports a document management system for contract and project documents across Texas/Arkansas/Louisiana locations.

Ideal candidates have 3-5 years in document control within transportation or construction, strong MS Office and EDMS skills, and excellent organizational abilities. A collaborative, detail-oriented professional is preferred to ensure compliance and timely processing of documentation.

Qualifications

• Bachelor's Degree or equivalent experience.
• 3-5 years of project experience in a Document Control or similar role, in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office.
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are followed.
• Help implement an efficient workflow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation. Ensure electronic record files are maintained to meet contractual requirements.
• Familiar with Submittal and RFI Packages Procedures and Processes.
• Collaborate with project department leads to ensure timely processing of documentation.

Skills

Microsoft Office

Excellent organization

Team collaboration

Education

Bachelor's Degree or equivalent experience

Tools

SharePoint

Bluebeam

Microsoft 365

Job description

WSP USA is seeking a Document Control Specialist to join our Project Controls team. This role supports a document management system for contract and project documents across Texas/Arkansas/Louisiana locations.

Ideal candidates have 3-5 years in document control within transportation or construction, strong MS Office and EDMS skills, and excellent organizational abilities. A collaborative, detail-oriented professional is preferred to ensure compliance and timely processing of documentation.