Senior Document Control Specialist for Major Projects

Socket.dev; New York (NY); On-site; USD 99,000 - 115,000; Full time

Job summary

WSP USA is seeking a Document Control Specialist to manage controlled project documents, including correspondence, submittals, reports, RFIs, plans, and specifications, using Procore, SharePoint, and EDMS standards.

You will configure, update, and maintain Procore and SharePoint tools; train project team members; review submissions for accuracy; manage metadata, filing, retention, and QA/contractual compliance; and protect sensitive information.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5–7 years of experience supporting major capital improvement programs or large-scale projects.
• Document control experience across design, pre-construction, construction, closeout, or similar project phases.
• Advanced proficiency in Microsoft Office and word processing tools.
• Working knowledge of Procore, SharePoint, and Bluebeam.

Responsibilities

• Manage controlled project documents using established procedures and EDMS standards.
• Configure, update, and maintain Procore and SharePoint tools and resources.
• Train and support project team members on document management and Procore use.
• Review submissions for accuracy and manage naming, metadata, filing, retention, and QA/contractual compliance.
• Track submittals, RFIs, and responses per project procedures.
• Coordinate with department leads to process documentation on time and improve productivity.
• Manage protected information handling, storage, and distribution.

Skills

Microsoft Office

Organizational skills

Prioritization

Attention to detail

Communication skills

Independent and collaborative work

Education

Bachelor’s degree or equivalent experience

Tools

Procore

SharePoint

Bluebeam

Job description

WSP USA is seeking a Document Control Specialist to manage controlled project documents, including correspondence, submittals, reports, RFIs, plans, and specifications, using Procore, SharePoint, and EDMS standards.

You will configure, update, and maintain Procore and SharePoint tools; train project team members; review submissions for accuracy; manage metadata, filing, retention, and QA/contractual compliance; and protect sensitive information.