Senior Document Control Specialist (Hybrid)

Lever, Inc.; Muscatine (IA); Hybrid; USD 64,000 - 79,000; Full time

Benefits offered by this job

Paid Time Away

Health Insurance

401K Match

Tuition Assistance

Job summary

Stanley Consultants is seeking a Document Control Specialist to manage project electronic documentation and facilitate design review processes across multiple locations including Des Moines, IA and Muscatine, IA.

This hybrid role guides the PM team on document control, maintains repositories, and ensures compliance with legal and regulatory requirements while supporting project closeout and records management.

Qualifications

• BS in information management field or equivalent work experience required.
• 5+ years of experience supporting/maintaining electronic document management systems.
• Experience with maintaining/managing document metadata tags, naming conventions, document retention policies, and other aspects as current document management solutions.
• Experience developing file categories and indexing structures for a wide variety of materials under a comprehensive records management system.
• Detail oriented with strong persistence in maintaining quality control standards and conventions.

Responsibilities

• Provide guidance and training on document control processes to the Project Management Team members.
• Maintain document repositories (Project Wise, Client PMIS systems and hardcopy files) to verify that documents are filed correctly and in accordance with business, legal, and regulatory requirements.
• Perform quality reviews to verify that documents are filed in accordance with the established document control conventions, processes and data structure requirements.
• Support project staff in project closeout documentation.
• Manage final and published documents as Project records and in accordance with business, legal and regulatory requirements.
• Workflow processes and document storage.
• Maintains the Project Document Control Plan and provides guidance and training on document control processes to the project team members.
• Support from end users on document filing in electronic systems.
• Performs document loading functions in support of the project teams.
• Manage and control the various document processes and logs for the project(s).
• Address questions/issues from end users.

Skills

Information management

Document management experience

Metadata tagging

Naming conventions

Quality control standards

Education

BS in information management

Tools

ProjectWise

PMIS systems

Job description

Stanley Consultants is seeking a Document Control Specialist to manage project electronic documentation and facilitate design review processes across multiple locations including Des Moines, IA and Muscatine, IA.

This hybrid role guides the PM team on document control, maintains repositories, and ensures compliance with legal and regulatory requirements while supporting project closeout and records management.