Document Control Specialist

Stanley Consultants, Inc.; Denver (CO); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Stock ownership

401K match

Paid holidays

Tuition assistance

Job summary

Stanley Consultants, Inc. is seeking a Document Control Specialist to manage project electronic documentation and support the design review process. The role focuses on maintaining filing accuracy across ProjectWise, PMIS systems, and hardcopy records in a hybrid work environment.

Responsibilities include training teams on document control, enforcing conventions, supporting project closeout, and ensuring regulatory compliance in document handling across multiple locations including Denver, CO.

Qualifications

• BS in information management or equivalent work experience.
• 5+ years of experience supporting/maintaining electronic document management systems.
• Experience with metadata tagging, naming conventions, retention policies, and related aspects of document management systems.
• Experience developing file categories and indexing structures under a records management system.
• Detail oriented with strong consistency and quality control in document handling.

Responsibilities

• Provide guidance and training on document control processes to Project Management Team members.
• Maintain document repositories (ProjectWise, Client PMIS systems and hardcopy files) and verify proper filing per requirements.
• Perform quality reviews to ensure documents follow conventions and data structure rules.
• Support project staff in closeout documentation.
• Manage final and published documents as project records per requirements.
• Oversee workflow processes and document storage.

Skills

Document control

Metadata tagging

Indexing structures

Quality control

Regulatory compliance

Education

BS in information management or equivalent

Tools

ProjectWise

PMIS (Client)

Job description

Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.

With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success.

Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!

Job title - Document Control Specialist

Location - Austin, TX | Chicago, IL | Denver, CO (Centennial) | Des Moines, IA | Minneapolis, MN | or Muscatine, IA

Job type - Hybrid

Requisition ID - 11375

Stanley Consultants is currently looking for a Document Control Specialist. This position manages project electronic documentation and facilitates design review process.

What You Will Be Doing:

• Provide guidance and training on document control processes to the Project Management Team members
• Maintain document repositories (Project Wise, Client PMIS systems and hardcopy files) to verify that documents are filed correctly and in accordance with business, legal, and regulatory requirements
• Perform quality reviews to verify that documents are filed in accordance with the established document control conventions, processes and data structure requirements
• Support project staff in project closeout documentation
• Manage final and published documents as Project records and in accordance with business, legal and regulatory requirements.
• Workflow processes and document storage
• Maintains the Project Document Control Plan and provides guidance and training on document control processes to the project team members
• Support from end users on document filing in electronic systems
• Performs document loading functions in support of the project teams
• Manage and control the various document processes and logs for the project(s)
• Address questions/issues from end users

Required Qualifications:

• BS in information management field or equivalent work experience required
• 5+ years of experience supporting/maintaining electronic document management systems
• Experience with maintaining/managing document metadata tags, naming conventions, document retention policies, and other aspects as current document management solutions
• Experience developing file categories and indexing structures for a wide variety of materials (both hardcopy and electronic) under a comprehensive records management system
• Detail oriented with strong affection toward consistency and persistence in maintaining quality control standards and conventions

(Salary range for IL, CO, and MN locations)

Stanley Consultants is committed to maintaining transparency in our hiring process, including providing information about compensation. The starting salary for the successful candidate in this position is competitive and will be determined by the selected candidate's qualifications and experience, geographic location, internal equity, company policy and practices. In compliance with pay transparency laws, pay ranges are disclosed for positions and locations where required.

Work-Life Balance We realize there's more to life than just work. We help you meet the demands of work, family and personal life through several flexible options.

What we offer:

• Member-Owned. Member-ownership is at the heart of our culture, aligning client satisfaction, company performance, and personal reward.
• Paid Time Away. Stanley Consultants offers numerous paid holidays, generous paid time off (PTO), parental leave, and professional development leave.
• Health Insurance. We provide a comprehensive insurance package including medical, dental, vision, FSA, HSA, Doctor On Demand, wellness reimbursement, and mental health resources.
• Financial Health. We offer life insurance, short- and long-term disability insurance, identity theft protection, and many other benefits.
• Professional Growth. When your skills grow, so do we, which is why we offer tuition assistance, professional society membership, and more.
• Financial Rewards. We share our prosperity with members through company stock ownership, a generous 401K match, incentive compensation, and profit-sharing contributions to retirement 401K plans.

Learn more about Stanley Consultants in this short video: Working at Stanley Consultants

Stanley Consultants does not welcome unsolicited resumes from staffing and recruiting agencies. Any unsolicited resumes submitted to Stanley Consultants, including but not limited to resumes submitted directly to Stanley Consultants members, or any of our representatives, will be deemed the property of Stanley Consultants.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)