Document Control Specialist (Hybrid) - PTO & Tuition Support

Stanley Consultants, Inc.; Des Moines (IA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Parental leave

401K match

Tuition assistance

Health insurance

Job summary

Stanley Consultants is a global engineering firm seeking a Document Control Specialist to manage project electronic documentation and facilitate the design review process.

The role covers maintaining document repositories, ensuring filing accuracy, and supporting project closeout while aligning with regulatory requirements, policies, and client needs. Hybrid work options available across multiple U.S. locations.

Qualifications

• BS in information management or equivalent work experience required.
• 5+ years of experience supporting/maintaining electronic document management systems.
• Experience with metadata tags, naming conventions, retention policies, and other aspects of document management.
• Experience developing file categories and indexing structures for diverse materials under a records management system.
• Detail oriented with consistent quality control standards.

Responsibilities

• Provide guidance and training on document control processes to the Project Management Team members.
• Maintain document repositories (Project Wise, Client PMIS systems and hardcopy files) to verify that documents are filed correctly and in accordance with business, legal, and regulatory requirements.
• Perform quality reviews to verify that documents are filed in accordance with established document control conventions and data structures.
• Support project staff in project closeout documentation.
• Manage final and published documents as Project records and in accordance with business, legal and regulatory requirements.
• Workflow processes and document storage.
• Maintains the Project Document Control Plan and provides guidance and training on document control processes to the project team members.
• Support from end users on document filing in electronic systems.
• Performs document loading functions in support of the project teams.
• Manage and control the various document processes and logs for the project(s).
• Address questions/issues from end users.

Skills

Attention to detail

Document management

Metadata tagging

Quality control

Training/mentoring

Education

BS in information management or equivalent

Tools

ProjectWise

PMIS systems

Job description

Stanley Consultants is a global engineering firm seeking a Document Control Specialist to manage project electronic documentation and facilitate the design review process.

The role covers maintaining document repositories, ensuring filing accuracy, and supporting project closeout while aligning with regulatory requirements, policies, and client needs. Hybrid work options available across multiple U.S. locations.